Process Overview
Only Placement Administrators have access to enter, update, or correct Placement Condition values. If you are not a Placement Administrator, send an email request to your Placement Administrator.
Placement Administrators are able to configure Placement Condition values associated with participation in Placements. Students must satisfy all Compulsory Conditions prior to notification of their (confirmed) Placement. Additional Conditions are Conditions that Placement Providers may request students to satisfy.
Placement Condition values can be flagged as ‘Currency Required’, indicating there is an age restriction to be applied to the evidence students supply to satisfy the Condition.
Warning: A Condition value should only be configured as ‘Currency Required’ if the evidence to satisfy the Condition displays an Issue Date or Valid From Date (or similar) as the date of issue will be required to satisfy the currency requirements of the Condition.
‘Currency Required’ is flagged when creating or updating a Placement Condition value, and the age restriction for the Condition evidence is then recorded when configuring the Condition for Placement Block(s), Organisations, Sites, Programs, and/or Courses.
Warning: Prior to creating a new Condition value, you must first perform a thorough search of the existing Condition values to ensure the required value does not already exist (this prevents duplicate values). Only create a new Condition value if you fail to find an existing value for the Condition.
Step by Step Instructions
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Step 1: Receive request to create a new Placement Condition value
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Action
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Details
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Requests to create a new Placement Condition value will be received from Placement Officers via email (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to create the new Condition value).
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The request will need to contain the following information:
- Placement Condition value
- Date from which the new Placement Condition value is to be available (effective date)
- Short and Long Description of the new Placement Condition value
- Whether or not there is an age limit on the evidence required to satisfy the Condition (Currency Required)
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Step 2: Create the new Placement Condition value in Medici
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Application: Medici
Navigation: Student Placements®Placement Setup®Condition Values
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Warning: Prior to creating a new Condition value, you must first perform a thorough search of the existing Condition values to ensure the required value does not already exist (this prevents duplicate values). Only create a new Condition value if you fail to find an existing value for the Condition.
 Select the Add a New Value tab.
Result: The Condition Values: Add a New Value page is displayed.
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Placement Condition: Type the new [Placement Condition value] (must be 4 characters).
 Select the Add button (or press Enter).
Result: The Condition Value page is displayed.
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Condition Details
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Effective Date:
Status:
Short Description:
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Type or select the [date the new Condition value will be available].
Select Active (if this value is not already displayed).
Type the [description of the new Placement Condition value] (abbreviate if required).
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Warning: A Condition value should only be configured as ‘Currency Required’ if the evidence to satisfy the Condition displays an Issue Date or Valid From Date, as the date of issue will be required to satisfy the currency requirements of the Condition.
| Currency Required: |
Update the Currency Required checkbox as follows: |
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- Age limit on evidence to satisfy the Condition, ensure the Currency Required checkbox is selected so that a tick is displayed.
- No age limit on evidence to satisfy the Condition, ensure the Currency Required checkbox is not selected so that a tick is not displayed.
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| Long Description: |
Type the [full description of the new Placement Condition value]. |
Select the Save button.
Result: The new Condition value is created in Medici and can be assigned to records dated on or after the Effective Date entered for the new value.
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Step 3: Send notification that the new Placement Condition value has been created (if applicable)
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Action
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Details
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Advise the Placement Officer that the new Placement Condition value has been created in Medici (if applicable).
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Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the new Placement Condition value has been created using the details supplied in the request.
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