PS Special Circumstances

Create a Special Circumstances Value

Process Overview

Only Placement Administrators have access to create, update, or correct a Special Circumstance value. If you are not a Placement Administrator, send an email request to your Placement Administrator.

Students may present with certain allowable Special Circumstances that require consideration when making a Placement choice (eg. Disability Access Requirements).

Where applicable, Special Circumstance values are configured within Placement Blocks, allowing students to select a specific Special Circumstance value(s) for consideration.

Warning: Prior to creating a new Special Circumstance value, you must first perform a thorough search of the existing Special Circumstance values to ensure the required value does not already exist (this prevents duplicate values). Only create a new Special Circumstance value if you fail to find an existing value for the Special Circumstance.

Step by Step Instructions

Step 1: Receive request to create a new Special Circumstance value (if applicable)

Step 2: Create the new Special Circumstance value in Medici

Step 3: Send notification that the new Special Circumstance value has been created (if applicable)

Step 1: Receive request to create a new Special Circumstance value (if applicable)

Action

Details

Requests to create a new Special Circumstance value will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to create the new Special Circumstance value).

The request will contain the following information:

- Special Circumstance value

- Date from which the new Special Circumstance value is to be available (effective date)

- Short description of the new Special Circumstance value

- Long description of the new Special Circumstance value

Step 2: Create the new Special Circumstance value in Medici

Application: Medici

Navigation: Student Placements®Placement Setup®Special Circumstance Values

create1

Warning: Prior to creating a new Special Circumstance value, you must first perform a thorough search of the existing Special Circumstance values to ensure the required value does not already exist (this prevents duplicate values). Only create a new Special Circumstance value if you fail to find an existing value for the Special Circumstance.

Select the Add a New Value tab.

Result: The Special Circumstance Values: Add a New Value page is displayed.

create2

Special Circumstance: Type the new [4-character Special Circumstance value] (must be 4 characters).

Select the Add button (or press Enter).

Result: The Special Circumstances page is displayed.

create3

Special Circumstance Details

Effective Date: Type or select the [date the Special Circumstance value is to be available].

Status: Select Active (if this value is not already displayed).

Short Description: Type the [description of the new Special Circumstance value] (abbreviate if required).

Long Description: Type the [full description of the new Special Circumstance value].

Select the Save button.

Result: The new Special Circumstance value is created in Medici and will be available from the Effective Date.

Step 3: Send notification that the new Special Circumstance value has been created (if applicable)
Action	Details
Advise the Placement Officer that the new Special Circumstance value has been created in Medici (if applicable).	Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the new Special Circumstance value has been created using the details supplied in the request.