PS Special Circumstances

Update a Special Circumstances Value

Process Overview

Only Placement Administrators have access to create, update, or correct a Special Circumstance value. If you are not a Placement Administrator, send an email request to your Placement Administrator.

If a Special Circumstance value needs to be updated due to a recent or future change, insert a new effective dated row to update the Special Circumstance value as at the date of the change.

If a Special Circumstance value needs to be corrected rather than updated (ie. incorrect information was entered when the Special Circumstance value was configured), the Special Circumstance value should be updated in ‘Correction’ mode (refer to the ‘Correcting a Special Circumstance value’ process).

Step by Step Instructions

Step 1: Receive request to update a Special Circumstance value (if applicable)

Step 2: Update the Special Circumstance value in Medici

Step 3: Send notification that the Special Circumstance value has been updated (if applicable)

Step 1: Receive request to update a Special Circumstance value (if applicable)

Action

Details

Requests to update an existing Special Circumstance value will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to update the Special Circumstance value).

The request will contain the following information:

- Special Circumstance value to be updated

- Date from which the update to the Special Circumstance value is to occur (Effective Date)

- Details of the required update (name of field(s) and content to be updated)

Step 2: Update the Special Circumstance value in Medici

Application: Medici

Navigation: Student Placements®Placement Setup®Special Circumstance Values

Update1

Special Circumstance: Type the [Special Circumstance value to be updated].

Select the Search button (or press Enter).

Result: The Special Circumstances page is displayed.

Update2

Special Circumstance Details

Select the Add a New Row button ().

Effective Date: Type or select the [date the Special Circumstance value is to be updated].

[Update the information as required].

Select the Save button.

Result: The Special Circumstance value is updated as at the entered Effective Date.

Step 3: Send notification that the Special Circumstance value has been updated (if applicable)
Action	Details
Advise the Placement Officer that the Special Circumstance value has been updated in Medici (if applicable).	Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the Special Circumstance value has been updated as per the details supplied in the request.