Process Overview
Only Placement Administrators have access to create, update, or correct a Special Circumstance value. If you are not a Placement Administrator, send an email request to your Placement Administrator.
If a Special Circumstance is no longer relevant or required, the Status of the Special Circumstance value must be updated to ‘Inactive’.
To inactivate a Special Circumstance value, locate the existing Special Circumstance value in ‘Update/Display’ mode, insert a new effective dated row, and update the Status of the Special Circumstance value to ‘Inactive’ as at the relevant effective date.
Step by Step Instructions
Step 1: Receive request to update the Status of a Special Circumstance value to ‘Inactive’ (if applicable)
Step 2: Update the Status of the Special Circumstance value to ‘Inactive’ in Medici
Step 3: Send notification that the Status of the Special Circumstance value has been updated (if applicable)
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Step 1: Receive request to update the Status of a Special Circumstance value to ‘Inactive’ (if applicable)
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Action
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Details
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Requests to update the Status of an existing Special Circumstance value to ‘Inactive’ will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to inactivate a Special Circumstance value).
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The request will contain the following information:
- Special Circumstance value to be updated
- Date from which the Status of the Special Circumstance value is to be made ‘Inactive’ (Effective Date)
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Step 2: Update the Status of the Special Circumstance value to ‘Inactive’ in Medici
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Application: Medici
Navigation: Student Placements®Placement Setup®Special Circumstance Values
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 Special Circumstance: Type the [Special Circumstance value to be made ‘Inactive’].
 Select the Search button (or press Enter).
Result: The Special Circumstances page is displayed.
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Special Circumstance Details
Select the Add a New Row button ( ).
Effective Date: Type or select the [date the Special Circumstance is to be made ‘Inactive’].
Status: Select Inactive.
Select the Save button.
Result: The Status of the Special Circumstance value will be updated to ‘Inactive’ on the entered Effective Date.
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Step 3: Send notification that the Status of the Special Circumstance value has been updated to ‘Inactive’ (if applicable)
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Action
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Details
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Advise the Placement Officer that the Special Circumstance value has been updated to ‘Inactive’ in Medici (if applicable).
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Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the Status of the Special Circumstance value has been updated to ‘Inactive’ as at the requested effective date.
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