Process Overview
Only Placement Administrators have access to enter, update, or correct Course Placement information. If you are not a Placement Administrator, send an email request to your Placement Administrator.
If the myPlacement Enquiry details for a Course’s Placements need to be updated due to a recent or future change, insert a new effective dated row to update the Course Placement myPlacement Enquiry details.
Note: Updates to the Course Placement configuration will occur on the entered Effective Date. If the Effective Date is a future date, updates to the Course Placement configuration will not apply in Student Placements in Medici until that date (ie. any updates to the myPlacement Enquiry Details will not be visible to students in myPlacement until the entered Effective Date).
If the myPlacement Enquiry details need to be corrected rather than updated (ie. incorrect details were entered when the Course Placement information was configured), the myPlacement Enquiry details should be updated in ‘Correction’ mode.
Step by Step Instructions
Note: The following instructions assume Placement information has previously been configured for the selected Course, and the myPlacement Enquiry Details need to be updated. If Placement information for the Course has not been configured, please refer to the process instructions on the ‘Creating Course Placement Configuration’ process page.
Step 1: Receive request to update Placement information for a Course
Step 2: Update the myPlacement Enquiry Details for the Course Placements
Step 3: Send notification that the Course Placement information has been updated
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Step 1: Receive request to update Placement information for a Course
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Action
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Details
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Requests to update Placement information for a Course will be received via email from an authorised person (eg. Course Coordinator, Head of School, etc).
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The following information is required:
- Course ID, Subject Area, or Catalogue Number
- Date from which updates to the myPlacement Enquiry Details will apply (effective date)
- The contact details for the Course Placements to be displayed to students in myPlacement
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Step 2: Update the myPlacement Enquiry details for the Course Placement
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Application: Medici
Navigation: Student Placements®Placement Setup®Course Placement Setup
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 Populate one or more of the following search fields:
Course ID: Type or select the [relevant Course Number].
Subject Area: Type or select the [relevant Subject Area].
Catalogue Nbr: Type the [relevant Catalogue Number].
 Select the Search button (or press Enter).
Result: The Course Placements page is displayed.
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Course Placement Details
In the Course Placement Details section, select the Add a New Row button ( ).
Effective Date: Type or select the [date from which the updated myPlacement Enquiry Details will apply to Placements for the selected Course].
myPlacement Enquiry Details
Warning: The enquiry details for the Course Placements will be displayed to students in myPlacement exactly as they are entered in the myPlacement Enquiry Details field, therefore care must be taken to ensure the information entered in this field is current/accurate and does not contain spelling or grammatical errors. Please refer to the SPS Data Entry Standards for the correct format.
 Type the [contact details for student enquiries related to Placements for the selected Course] (maximum of 200 characters – refer to the SPS Data Entry Standards for the correct format).
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If further Course Placement details need to be updated from the same effective date (eg. Conditions, Required Contact Time, etc), update these details prior to saving the record.
Refer to the process instructions on the ‘Updating Course Placement Configuration’ process page if required.
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 Once all required updates to the Course Placement configuration have been completed, select the Save button.
Result: The updated information will apply to Placements for the selected Course as of the entered effective date.
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Step 3: Send notification that the Course Placement information has been updated
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Action
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Details
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Advise the authorised person that the Course Placement information has been updated in Medici.
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Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Course Placement information has been updated using the details supplied in the request.
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