Print book

ePortfolio

This Book Covers:
ePortfolio help for the DashboardContentPortfolio, and Groups

Site: learnonline
Course: learnonline Help (Staff)
Book: ePortfolio
Printed by: Guest user
Date: Thursday, 14 November 2019, 8:32 AM

Your profile picture may be a picture of yourself or an avatar image of your choice.  You can upload up to 5 profile pictures to choose for different audiences when you share your eportfolio.

The pictures you wish to use must be between 16x16 and 1024x1024 pixels in size, and the recommended size of your profile picture is 100x100 pixels.. Ideally, your profile pictures are square. Please use an image editing software before you upload your pictures to reduce a photo to the required dimensions.

Select Content - Profile Pictures

  1. Select Content.
  2. Select Profile pictures.

Use default avatar or upload profile picture

A.  Leave the Standard or external avatar as the default; or

B.  Upload your own profile picture - select Browse.

A Choose File to Upload window will open.

Choose File to Upload window

  1. Browse for the file you wish to use.
  2. Select Open.

Image title and upload

  1. Enter an Image Title.
  2. Select Upload.  It is uploaded to the images folder in your Files area.

Set default profile picture

  1. Select a picture as the default.  This will be the picture others can see in the “Online users” sidebar and on your profile page
  2. Select Set default.

Uploaded pictures can be deleted. You cannot delete the standard profile picture. If you did not upload a profile picture and set it as the default, this will be your default profile picture.

Delete profile picture

  1.  Select the profile picture to be deleted.
  2. Select Delete selected profile pictures. (You can delete more than one at a time)
    Note:  If you delete a profile picture which has previously been added to a portfolio page, you do not get a warning upon deletion of the picture from the Profile pictures page.

Content - Files

The Files area is a document storage for folders and files. Folders and files are artefacts and can be added to a portfolio page.

A suitably organised filing structure will help you retrieve artefacts to add to portfolio pages.

Select Content - Files

  1. Select Content.
  2. Select Files.

Note: When uploading a file you will be required to acknowledge that you own the artefact or have permission to use it. This means:

  • the artefact is your own, or
  • you are allowed to reproduce and distribute it, i.e. it does not violate any copyright legislation and
  • the artefact adheres to the Terms and Conditions ascribed by UniSA, see Copyright in the Library website

Create a folder

It is recommended you create a folder structure before uploading any files.

Create folder

  1. Enter the folder name.
  2. Select Create folder.

New folder displayed

The new folder will display.

You may create any number of folders or sub folders. To view which sub folders and files sit within a folder, click on the folder name. Use the Home link to return to the top level folder directory.  You can arrange files and folders by dragging and dropping the icon in front of the file / folder name onto another folder icon.

The folders named viewfiles and images are automatically created The viewfiles folder includes files from imported pages whereas the images folder includes your uploaded profile pictures. You can move them out of this folder and store them in a different folder.

If you want to move a file or folder out of a sub folder, move it onto the parent folder icon parentfolder.

Links to files and folders which have been added to portfolio pages are maintained even if they are moved in the file structure.  Renaming files and folders will not affect links in portfolio pages either.

Upload a file

Select a folder add a file to

 Select a folder you want to add a file to.

Upload a file

  1. Select the checkbox.
  2. Select Browse, or
  3. Drag & drop a file.
    Note:  The maximum upload size per file is 256MB.

Choose File to Upload window

  1. Browse for the file you wish to upload.
  2. Select Open.

Uploaded file will display

A.  Confirmation the file was uploaded.

B.  The file displays in the selected folder.

Files - Folder management

A suitably organised filing structure will help you retrieve artefacts to add to portfolio pages.  You may create any number of folders or sub folders.  Use the following resources to help manage a suitable file structure.

Files are accessed from the Content tab.

Select Content - Files

  1. Select Content.
  2. Select Files.

Create a folder

Create a folder

  1. Enter the folder name.
  2. Select Create folder.

New folder will display

The new folder will display.

Change the order in which folders display

Folders automatically display in alphabetical order.  You can manage the order in which they display by naming folders accordingly, for example:

  • 0. Graded assignments
  • 1. Exam notes

In this example, the numbers placed at the start of the folder name determine the order.

Move a folder

To view which sub folders and files sit within a folder, click on the folder name. Use the Home link to return to the top level folder directory. You can move files and folders by dragging and dropping the icon in front of the file / folder name onto another folder icon.

The folders named viewfiles and images are automatically created The viewfiles folder includes files from imported pages whereas the images folder includes your uploaded profile pictures. You can move them out of this folder and store them in a different folder.

If you want to move a file or folder out of a sub folder, move it onto the parent folder icon parentfolder.

Links to files and folders which have been added to portfolio pages are maintained even if they are moved in the file structure. Renaming files and folders will not affect links in portfolio pages either.

Files - storage limit

Your file quota is displayed in the sidebar in your Files area.

File quota

To create an ePorfolio Journal:

Content Journal

  1. Select Content.
  2. Select Journal.

The page will refresh.

Select New entry

  • Select New entry.

The page will refresh.

Complete new journal entry

  1. Add a title for your new journal entry.
  2. Add a journal entry.
  3. Tag your entry if required.
  4. Browse for an attachment if required.
  5. Select if your journal entry is a draft.
  6. Select if you wish comments to be made to your entry once it is shared.
  7. Select Save entry.

To create an ePortfolio résumé:

Content Resume

  1. Select Content.
  2. Select Résumé.

The page will refresh.

Resume introduction

  1. Edit a cover letter if required.
  2. Enter your date of birth if desired.
  3. Enter youf place of birth if desired.
  4. Enter your Citizenship status if desired.
  5. Enter your Visa status if desired.
  6. Select your gender if desired.
  7. Enter your Martial status if desired.
  8. Select Save.

The page will refresh.

To change your education and employment information:

Resume Education and employment

  • Select Education and employment.

The page will refresh.

Resume education and employment

  1. Select Add to enter your Education history.
  2. Select Add to enter your Employment history.

The page will refresh.

To change your achievement information:

Resume Achievements

  • Select Achievements.

The page will refresh.

Resume achievements

  1. Select Add to enter your Certifications, accreditations and awards.
  2. Select Add to enter your Books and publications.
  3. Select Add to enter your Professional memberships.

The page will refresh.

To enter your goals:

Resume goals

  • Select Goals.

The page will refresh.

Resume goals

  1. Select Edit to enter your Personal goals.
  2. Select Edit to enter your Academic goals.
  3. Select Edit to enter your Career goals.

The page will refresh.

To enter your skills information:

Resume Skills

  • Select Skills.

The page will refresh.

Resume skills

  1. Select Edit to enter your Personal skills.
  2. Select Edit to enter your Academic skills.
  3. Select Edit to enter your Work skills.

The page will refresh.

To enter your interests:

Resume Interests

  • Select Interests.

The page will refresh.

Resume interests

  • Select Edit to enter your Interests.

To create an ePortfolio plan:

Content Plans

  1. Select Content.
  2. Select Plans.

The page will refresh.

Select new plan

  • Select New plan.

The page will refresh.

New plan

  1. Enter the title of your plan.
  2. Enter the description of your plan.
  3. Select Save plan.

To add an ePortfolio note:

Content Notes

  1. Select Content.
  2. Select Notes.

The page will refresh.

My notes

  • A list of the notes in your eportfolio will be displayed.

To create an Eportfolio page:

Portfolio Pages

  1. Select Portfolio.
  2. Select Pages.

The page will refresh.

To create a page:

Create a page

  • Select Create a page.

The page will refresh.

Untitled page

  1. Enter the page title.
  2. Enter a page description.
  3. Enter any tags if required.
  4. Select the name display format.
  5. Select Save.

The page will fresh.

To edit the layout of a page:

Edit layout

  • Select Edit layout.

The page will refresh.

Edit layout

  1. Select the desired layout of your page.
  2. Select Save.

The page will refresh.

To edit the content of your page:

Edit content

  • Select Edit content.

The page will refresh.

Edit content

  1. Select the artefact you wish to add to your page.
  2. Drag and drop the artefact until a box appears.
  3. Select Done.

The page will refresh.

To display a page:

Display page

  • Select Display page.

The page will be displayed.

To share a page:

Share page

  • Select Share page.

The page will refresh.

Share page

  1. Select the page you wish to share.
  2. Select Add to share the page with public users.
  3. Select Add to share the page with Logged-in users.
  4. Select Add to share the page with your friends.
  5. Select Add to share the page with UniSA learnonline.
  6. Select Add to share the page with all your groups.
  7. Select to share with other users and groups.
  8. Select for Advanced options.
  9. Select Save.

The page will refresh.

To copy a page:

Copy a page

  • Select Copy a page.

A Collection is made up of two or more pages.  Before you can create a collection, you must have created or copied some pages first.

Portfolio Collections

  1. Select Portfolio.
  2. Select Collections.

The page will refresh.

To create a new collection:

New collection

  • Select New collection.

To copy a collection:

Copy a collection

  • Select Copy a collection.

The page will refresh.

 

To share your ePortfolio pages:

Portfolio Shared by me

  1. Select Portfolio.
  2. Select Shared by me.

The page will refresh.

To edit the access of your page:

Edit access

  • Select Edit access.

The page will refresh.

Share page

  1. Select the page you wish to share.
  2. Select Add to share the page with public users.
  3. Select Add to share the page with Logged-in users.
  4. Select Add to share the page with your friends.
  5. Select Add to share the page with UniSA learnonline.
  6. Select Add to share the page with all your groups.
  7. Select to share with other users and groups.
  8. Select for Advanced options.
  9. Select Save.

The page will refresh.

To create a secret URL:

Secret URLs

  • Select Secret URLs.

The page will refresh.

Add a secret URL

  • Select Add.

The page will refresh.

Select secret URL

  • The secret URL of your page will appear.

To list your shared ePortfolio pages:

Portfolio Shared with me

  1. Select Portfolio.
  2. Select Shared with me.

The page will refresh.

Search

  • Select Search to list the pages you have shared with other users.

 

To export an ePortfolio page or collection:

Portfolio Export

  1. Select Portfolio.
  2. Select Export.

The page will refresh.

Portfolio export options

  1. Select an export format.
  2. Select what you wish to export.
  3. Select Generate export.

To filter or create groups:

Groups my groups

  1. Select Groups.
  2. Select My groups.

The page will refresh.

Create group

  • Select Create group if required.

To find a group:

Groups find groups

  1. Select Groups.
  2. Select Find groups.

The page will refresh.

Find groups

  • Select Search to find a group.

To list your friends:

Groups my friends

  1. Select Groups.
  2. Select My friends.

The page will refresh.

My friends

  • Select Filter to search your friends.

To find a friend:

Groups find friends

  1. Select Groups.
  2. Select Find friends.

The page will refresh.

Find friends

  • Select Search to find a friend.

To display your Institution membership:

Groups Institution membership

  1. Select Groups.
  2. Select Institution membership.

The page will refresh.

Institution memberships

  • A list of your memberships will be displayed.

To display your ePortfolio topics:

Groups topics

  1. Select Groups.
  2. Select Topics.

The page will refresh.

Topics

  • A list of your topics will be displayed.

Using ePortfolio for assessments

ePortfolio is now integrated with learnonline for assessments.  Work that students develop in their ePortfolio is simply assembled into a "Collection" and then submitted, like any other assessment, into learnonline.

The "Collection" of work the student submits is locked down in their ePortfolio so it cannot be changed; however a copy of this work is maintained so they can use it for other purposes.

Academic Developers are available to discuss using ePortfolio as an assessment.

Here is an example of how a student will see the assessment

Add an ePortfolio assessment

The main difference between setting up a standard assignment and one that links through to the ePortfolio is one of the submission settings.

Select "Add an Assignment" if you are uncertain about how to add a standard assignment.

Assignment settings for eportfolio assessment

  1. Select Mahara ePortfolio and uncheck the File submissions type.

Note: UniSA ePortfolio will default in the Site setting automatically.

  1. The options related to files uploaded and size limit will no longer be available for modification.

Mobile devices and ePortfolio

You can upload content from a mobile device to your ePortfolio using an app.

For android users the app is called MaharaDroidDownload via Google Play

For apple users the app is called PortfolioUPDownload via iTunes

Please check these websites for terms, conditions and minimum operating requirements.

Once you have downloaded the app you will need to edit the settings on your mobile device and in your ePortfolio.  Follow the instructions for set up below according to your device.

Set up 

On your mobile device, open the MaharaDroid app and go to Preferences, or for the PortfolioUP app go to Settings (the same way you would edit settings for any app)

Edit the following fields:

  • Android

Mahara base URL: https://ep.unisa.edu.au

Upload URL /api/mobile/upload.php

  • Apple

URL https://ep.unisa.edu.au/api/mobile/upload.php

  • Username - enter your student user name that you would normally log on with
  • Token - this is your "password" but it can be different or the same as your normal log on password
    Note: This token will be automatically changed on each upload but you only need to enter it once. This token will need to be added to your settings in ePortfolio (see next step)
  • Edit the remaining settings according to your own preferences.

Android

Mahara base URLUpload URL

Apple

Open ePortfolio and edit the following settings:

Select Settings (top right corner).  The following window will display.


Token setting in ePortfolio

  1. In the field called Mobile upload token enter exactly the same word you used above for the token on your mobile device.
  2. Select Save.

Your mobile device is now connected to your ePortfolio.

When you take a picture or video you will get a option on your phone to share it.  You will be presented with a list of options on how you want to share it depending on the phone you use. One of the options is the MaharaDroid or PortfolioUp apps. When selected you will be taken to Artefact Settings. This is where you can add a title to your file. Once completed, you can upload your file to your ePortfolio file section. If you are not in a Wifi spot you can save the file then upload it from MaharaDroid at a later date.