PS Condition Values

Step 1:

Step 2:

Step 3:

Receive request to create a new Placement Condition value (if applicable)

Create the new Placement Condition value in Medici

Send notification that the new Placement Condition value has been created (if applicable)

Step 1:    Receive request to create a new Placement Condition value

Action

Details

Requests to create a new Placement Condition value will be received from Placement Officers via email (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to create the new Condition value).

The request will need to contain the following information:

- Placement Condition value

- Date from which the new Placement Condition value is to be available (effective date)

- Short and Long Description of the new Placement Condition value

- Whether or not there is an age limit on the evidence required to satisfy the Condition (Currency Required)

Step 2:    Create the new Placement Condition value in Medici

Application:   Medici

Navigation:    Student Placements®Placement Setup®Condition Values

Warning:  Prior to creating a new Condition value, you must first perform a thorough search of the existing Condition values to ensure the required value does not already exist (this prevents duplicate values).  Only create a new Condition value if you fail to find an existing value for the Condition.

Select the Add a New Value tab.

Result:  The Condition Values: Add a New Value page is displayed.

Placement Condition: Type the new [Placement Condition value] (must be 4 characters).

Select the Add button (or press Enter).

Result:  The Condition Value page is displayed.

Condition Details

Warning:  A Condition value should only be configured as ‘Currency Required’ if the evidence to satisfy the Condition displays an Issue Date or Valid From Date, as the date of issue will be required to satisfy the currency requirements of the Condition.

Select the Save button.

Result:  The new Condition value is created in Medici and can be assigned to records dated on or after the Effective Date entered for the new value.

Step 3:    Send notification that the new Placement Condition value has been created (if applicable)

Action

Details

Advise the Placement Officer that the new Placement Condition value has been created in Medici (if applicable).

Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the new Placement Condition value has been created using the details supplied in the request.

Step 1:    Receive request to update a Placement Condition value (if applicable)

Action

Details

Requests to update an existing Placement Condition value will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to update the Condition value).

The request will contain the following information:

- Placement Condition value to be updated

- Date from which the update to the Placement Condition value is to occur (Effective Date)

- Details of the required update (name of field(s) and content to be updated)

Step 2:    Update the Placement Condition value in Medici

Application:   Medici

Navigation:    Student Placements®Placement Setup®Condition Values

Placement Condition:    Type the [Condition value to be updated].

Select the Search button (or press Enter).

Result:  The Condition Values page is displayed.

Condition Details

	Select the Add a New Row button ().
	Effective Date: Type or select the [date the Placement Condition value is to be updated]. [Update the information as required].
	Select the Save button.

Result:  The Placement Condition value is updated as at the entered Effective Date.

Step 3:    Send notification that the Placement Condition value has been updated (if applicable)

Action

Details

Advise the Placement Officer that the Placement Condition value has been updated in Medici (if applicable).

Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the Placement Condition value has been updated as per the details supplied in the request.

Step 1:    Receive request to correct a Placement Condition value (if applicable)

Action

Details

Requests to correct an existing Placement Condition value will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to correct the Condition value).

The request will contain the following information:

- Placement Condition value to be corrected

- Details of the required correction (name of field(s) and content to be updated)

Step 2:    Correct the Placement Condition value in Medici

Application:   Medici

Navigation:    Student Placements->Placement Setup->Condition Values

Placement Condition:    Type the [Placement Condition value to be corrected].

Correct History:            Select the Correct History checkbox so that a tick is displayed.

Select the Search button (or press Enter).

Result:  The Conditions page is displayed in ‘Correction Mode’.

Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Condition value is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Condition Details

 [Correct any errors as required].

 Select the Save button.

Result:  The Condition value is updated as at the Effective Date.

Step 3:    Send notification that the Placement Condition value has been corrected (if applicable)

Action

Details

Advise the Placement Officer that the Placement Condition value has been corrected in Medici (if applicable).

Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the Placement Condition value has been corrected as per the details supplied in the request.

Step 1:    Receive request to update the Status of a Placement Condition value to ‘Inactive’ (if applicable)

Action

Details

Requests to update the Status of a Placement Condition value to ‘Inactive’ will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to inactivate the Condition value).

The request will contain the following information:

-          Placement Condition value to be updated

-          Date from which the Status of the Placement Condition value is to be made ‘Inactive’ (Effective Date)

Step 2:    Update the Status of the Placement Condition value to ‘Inactive’ in Medici

Application:   Medici

Navigation:    Student Placements®Placement Setup®Condition Values

Placement Condition:    Type the [Condition value to be made ‘Inactive’].

Select the Search button (or press Enter).

Result:  The Conditions page is displayed.

Condition Details

 Select the Add a New Row button ( ).

 Effective Date:        Type or select the [date the Condition value is to be made ‘Inactive’].

       Status:                    Select Inactive.

 Select the Save button.

Result:  The Status of the Placement Condition value will be updated to ‘Inactive’ on the entered Effective Date.

Step 3:    Send notification that the Status of the Placement Condition value has been updated to ‘Inactive’ (if applicable)

Action

Details

Advise the Placement Officer that the Status of the Placement Condition value has been updated to ‘Inactive’ in Medici (if applicable).

Send a ‘Reply to All’ response to the email request received from the Placement Officer, and advise that the Status of the Placement Condition value has been updated to ‘Inactive’ as at the requested effective date.