PS Program Placement Setup

Step 1:    Receive request to configure Placement information for a Program

Action

Details

Requests to configure the initial Placement information for a Program will be received via email from the Program Director or other authorised source (eg. Head of School, etc).

The following information is required:

- Program ID and/or Subject Area and/or Catalogue Number

- Date from which the Placement information will apply to Placements for the selected Program (Effective Date)

- Required number of contact hours or days if applicable (ie. Student Placement Hours)

- Program Condition(s), including whether each condition is ‘Compulsory’ or ‘Additional’, and the age of the student’s evidence from the Issue Date to satisfy the Condition (eg. National Police Check, First Aid Certificate, etc)

- Claimable number of days or hours, and the Contact Type (if applicable)

Step 2:    Locate the Program and record the Effective Date

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

L

  Academic Institution:

        Academic Program:        Type or select the [relevant Program Code].

Result:  The Program Placements page is displayed.

Effective Date:            Type or select the [date from which the Placement information will apply to Placements for the selected Program].

Question 1: Is there a Required Contact Time for the Program Placement?

Question

Yes

No

Is there a Required Contact Time for the Program Placement?

Go to step 3.

Go to question 2.

Explanation:

If the Program Placements require students to complete a minimum amount of days or hours, and the amount of Required Contact Time is known, the Required Contact Time can be recorded (step 3).

If the Program Placements do not require students to complete a minimum amount of days or hours, or the amount of Required Contact Time is not known, the process continues by determining if a Condition(s) for needs to be recorded for the Program Placements (question 2).

Step 3:    Record the Required Contact Time for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 2

  Required Time:              Type the [number of hours or days the student must complete].

        Time Period:                 Select the appropriate value as follows:

                                             -  Days (if the required number of contact days has been entered).

                                             -  Hours (if the required number of contact hours has been entered).

Question 2:   Does a Condition need to be configured for the Program Placements?

Question

Yes

No

Does a Condition need to be configured for the Program Placements?

Go to step 4.

Go to question 3.

Explanation:

If a Condition needs to be configured for the Program Placements, select the relevant Condition(s) and Condition Type, and select the Currency if required (step 4).

If a Condition does not need to be configured for the Program Placements, or the required Conditions are not known, the process continues by determining if a Site Contact will be able to claim payment for supervising students on Placement (question 3).

Step 4:    Record the Condition(s) for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 2

Condition:             Type or select the [relevant Program Condition].

       Condition Type:     Select the appropriate value as follows:

                                     -  Compulsory (the Condition must be satisfied for the student to be eligible for Placement).

                                     -  Additional (students are encouraged to satisfy the Condition, however the University is unable to enforce the Condition).

        Currency:               Select the [maximum age of the student’s evidence to satisfy the Condition] (if applicable).

Note:  If the required Condition configuration values do not exist in Medici or are out of date, email your Placement Administrator to request the Condition value(s) be created or updated (if you are a Placement Administrator, create/update the Condition value).  Once the required configuration has occurred, follow the instructions in this step to record the Condition for the Program Placements.

In the Program Conditions section, select the Add a New Row button ( ).

            Condition:                   Type or select the [relevant Program Condition].

            Condition Type:          Select the appropriate value as follows:

                -    Compulsory (if the Condition must be satisfied for the student to be eligible for Placement).

                -    Additional (if students are encouraged to satisfy the Condition, however the University is unable to enforce the Condition).

            Currency:                    Select the [maximum age of the student’s evidence to satisfy the Condition] (if applicable).

Continue to repeat parts B and C of this step until all Program Conditions have been recorded.

Question 3: Can a Site Contact claim payment for supervising a student?

Question

Yes

No

Can a Site Contact claim payment for supervising a student?

Go to step 5.

Go to step 6.

Explanation:

If a Site Contact is authorised to claim payment for supervising students on the Program Placements, and the
Site Contact Type and Claimable Time details are known, the Claimable Time must be recorded (step 5).

If a Site Contact is not authorised to claim payment for supervising students on the Program Placements, or a Contact is authorised to claim but the Site Contact Type and Claimable Time details are not known, the process continues by recording the myPlacement Enquiry Details for the Program Placements (step 6).

Step 5:    Record the Claimable Time(s) for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 4

Contact Type:              Select the [Contact Type that may claim time for supervising a student on Placement for the selected Program].

       Claimable Number:       Type the [number of hours or days that may be claimed by the Site Contact].

       Time Period:                Select the [same value as the Time Period field in the Required Placement Contact Hours/Days section].

Note:  If the Contact Type does not exist in Medici or is out of date, email your Placement Administrator to request the Contact Type value be created or updated (if you are a Placement Administrator, create/update the Contact Type value).  Once the Contact Type value has been configured, follow the instructions in this step to record the Claimable Time details for the Program Placements.

If further Site Contacts can claim payment for supervision:

  In the Claimable Time section, select the Add a New Row button ().

            Contact Type:             Select the [Contact Type that may claim time for supervising a student on Placement for the selected Program].

            Claimable Number:      Type the [number of hours or days that may be claimed by the Site Contact].

            Time Period:               Select the [same value as the Time Period field in the Required Placement Contact Hours/Days section].

Continue to repeat parts B and C of this step until all Claimable Time has been recorded (details must be recorded for each Contact Type that is authorised to claim payment).

Step 6:    Record the myPlacement Enquiry Details for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 4

  Type the [contact details for student enquiries related to Placements for the selected Program] (maximum of 200 characters – please refer to the SPS Data Entry Standards for the correct format).

 

Result:  The entered information will apply to Placements for the selected Program as of the entered effective date.

Step 7:    Send notification that the Program Placement information has been configured

Action

Details

Advise the relevant person that the Program Placement information has been configured in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been configured using the details supplied in the request.

Step 1:    Receive request to update Placement information for a Program

Action

Details

Requests to update Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Date from which the updates to the Placement information will apply to Placements for the selected Program (effective date)

- Claimable number of days or hours, and the Contact Type

Step 2:    Locate the Program, and record the Effective Date

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

       Academic Program:       Type or select the [relevant Program Code].

Result:  The Program Placements page is displayed.

In the Program Placement Details section, select the Add a New Row button ().

Question 1: Does Claimable Time need to be added to the Program Placements?

Question

Yes

No

Does Claimable Time need to be added to the Program Placements?

Go to step 3.

Go to question 2.

Explanation:

If Claimable Time needs to be added to the Program Placements, the additional Claimable Time information must be recorded (step 3).

If Claimable Time does not need to be added to the Program Placements, the next step is to determine if existing Claimable Time details need to be deleted (question 2).

Step 3:    Record the Claimable Time details for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 2

Warning:  The total Claimable Time for a given Contact Type cannot exceed the Required Contact Time (eg. if the contact time is 25 days, a Site Mentor could claim up to 25 days and a Site Coordinator could also claim up to 25 days, however two Site Mentors can not claim more than a total of 25 days between them).

If there is an existing row of Claimable Time:

In the Claimable Time section, select the Add a New Row button ().  There is no need to insert a new row if there are no existing Claimable Time details.

Contact Type:             Select the [Contact Type that may claim time for supervising a student on Placement for the selected Program].

Claimable Number:  Type the [number of hours or days that may be claimed by the Contact].

Time Period:            Select the [same value as the Time Period field in the Required Placement Contact Hours/Days section].

Note:  If the Contact Type does not yet exist in Medici, email your Placement Administrator to request the Contact Type value be created (if you are a Placement Administrator, create the Contact Type value).  Once the Contact Type value has been created, follow these instructions to record the Claimable Time details for the Program Placements.

Continue to repeat this step until all Claimable Time details have been recorded for all required Contact Types.

Question 2:   Does Claimable Time need to be deleted from the Program Placements?

Question

Yes

No

Does Claimable Time need to be deleted from the Program Placements?

Go to step 4.

Go to step 5.

Explanation:

If Claimable Time needs to be deleted from the Program Placements, delete the Claimable Time information that is no longer applicable (step 4).

If Claimable Time does not need to be deleted from the Program Placements, the next step is to perform any other required changes to the Program Placement information for the same effective date, and then save the record (step 5).

Step 4:    Delete the Claimable Time details from the Program Placements

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 2

If there is more than one Claimable Time record, select the View All link to display all Claimable Time records.

Result:  A message is displayed requesting confirmation the selected row is to be deleted, and advises the deletion will occur when the transaction is saved.

Result:  The selected row of Claimable Time detail is deleted.

Continue to repeat this step until all Claimable Time detail that is no longer required has been deleted.

Step 5:    Save the updates to the Program Placement information

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 3 or step 4

If further Program Placement details need to be updated from the same effective date (eg. Conditions, Required Contact Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Updating Program Placement Configuration’ process page if required.

Result:  The updated information will apply to Placements for the selected Program as of the entered effective date.

Step 6:    Send notification that the Program Placement information has been updated

Action

Details

Advise the authorised person that the Program Placement information has been updated in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been updated using the details supplied in the request.

Step 1:    Receive request to update Placement information for a Program

Action

Details

Requests to update Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Date from which the updates to the Placement information will apply to Placements for the selected Program (Effective Date)

- Program Condition(s), including whether the Condition is ‘Compulsory’ or ‘Additional’, and the age of the student’s evidence from the Issue Date to satisfy the Condition (eg. National Police Check, First Aid Certificate, etc)

Step 2:    Locate the Program, and record the Effective Date

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

Academic Institution:

       Academic Program:       Type or select the [relevant Program Code].

Result:  The Program Placements page is displayed.

In the Program Placement Details section, select the Add a New Row button ().

Effective Date:  

Question 1: Does a Condition need to be added to the Program Placements?

Question

Yes

No

Does a Condition need to be added for the Program Placements?

Go to step 3.

Go to question 2.

Explanation:

If a Condition needs to be added to the Program Placements, the additional Conditions must be recorded
(step 3).

If a Condition does not need to be added to the Program Placements, the next step is to determine if an existing Condition needs to be deleted (question 2).

Step 3:    Record the new Condition(s) for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 2

Program Conditions

If there is an existing Program Condition, in the Program Conditions section, select the Add a New Row button ().  There is no need to insert a new row if there is no existing Condition recorded for the Program Placements.

            Condition:            Type or select the [relevant Program Condition].

            Condition Type:     Select the appropriate value as follows:

                                         -  Compulsory (the Condition must be satisfied for the student to be eligible for Placement).

                                         -  Additional (students are encouraged to satisfy the Condition, however the University is unable to enforce the Condition).

             Currency:            Select the [maximum age of the student’s evidence to satisfy the Condition] (if applicable).

Note:       If the required Condition configuration values do not exist in Medici or are out of date, email your Placement Administrator to request the Condition value(s) be created or updated (if you are a Placement Administrator, create/update the Condition value).  Once the required configuration has occurred, follow the instructions in this step to record the Condition for the Program Placements.

Continue to repeat this step until all required Program Conditions have been recorded.

Question 2:  Does a Condition need to be deleted from the Program Placements?

Question

Yes

No

Does a Condition need to be deleted from the Program Placements?

Go to step 4.

Go to step 5.

Explanation:

If a Condition needs to be deleted from the Program Placements, delete the Condition(s) that is no longer applicable (step 4).

If a Condition does not need to be deleted from the Program Placements, the next step is to perform any other required changes to the Program Placement information for the same effective date, and then save the record (step 5).

Step 4:    Delete the Condition(s) from the Program Placements

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 2

If there is more than one Program Condition record, select the View All link to display all Program Conditions.

Result:  A message is displayed requesting confirmation the selected row is to be deleted, and advises the deletion will occur when the transaction is saved.

Result:  The selected Condition is deleted.

Continue to repeat this step until all Conditions that are no longer required have been deleted.

Step 5:    Save the updates to the Program Placement information

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 3 or 4

If further Program Placement details need to be updated from the same effective date (eg. Required Contact Time, Claimable Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Updating Program Placement Configuration’ process page if required.

Result:  The updated information will apply to Placements for the selected Program as of the entered effective date.

Step 6:    Send notification that the Program Placement information has been updated

Action

Details

Advise the authorised person that the Program Placement information has been updated in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been updated using the details supplied in the request.

Step 1:    Receive request to update Placement information for a Program

Action

Details

Requests to update Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Date from which the updates to the Required Contact Time details will apply to Placements for the selected Program (effective date)

- Required number of contact hours or days (ie. Student Placement Hours)

Step 2:    Update the Required Contact Time details for the Program Placement

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

      Academic Program:       Type or select the [relevant Program Code].

Result:  The Program Placements page is displayed.

In the Program Placement Details section, select the Add a New Row button ().

Required Time:              Type the [number of hours or days the student must complete].

        Time Period:                  Select the appropriate value as follows:

                                              -  Days (if the required number of contact days has been entered).

                                              -  Hours (if the required number of contact hours has been entered).

If further Program Placement details need to be updated from the same effective date (eg. Conditions, Claimable Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Updating Program Placement Configuration’ process page if required.

Result:  The updated information will apply to Placements for the selected Program as of the entered effective date.

Step 3:    Send notification that the Program Placement information has been updated

Action

Details

Advise the authorised person that the Program Placement information has been updated in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been updated using the details supplied in the request.

Step 1:    Receive request to update Placement information for a Program

Action

Details

Requests to update Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Date from which the updates to the myPlacement Enquiry Details will apply to Placements for the selected Program (effective date)

- The contact details for the Program Placements to be displayed to students in myPlacement

Step 2:    Update the myPlacement Enquiry details for the Program Placement

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

Academic Institution: 

       Academic Program:       Type or select the [relevant Program Code].

Result:  The Program Placements page is displayed.

In the Program Placement Details section, select the Add a New Row button ().

Effective Date: 

Type the [contact details for student enquiries related to Placements for the selected Program] (maximum of 200 characters).

If further Program Placement details need to be updated from the same effective date (eg. Conditions, Required Contact Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Updating Program Placement Configuration’ process page if required.

Result:  The updated information will apply to Placements for the selected Program as of the entered effective date.

Step 3:    Send notification that the Program Placement information has been updated

Action

Details

Advise the authorised person that the Program Placement information has been updated in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been updated using the details supplied in the request.

Step 1:    Receive request to correct Placement information for a Program

Action

Details

Requests to correct Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Details of the required correction (claimable number of days or hours, and the Contact Type)

Step 2:    Locate the Program in ‘Correction’ mode

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

Academic Institution:  

       Academic Program:        Type or select the [relevant Program Code].

Correct History:             Select the Correct History checkbox so that a tick is displayed.

Select the Search button (or press Enter).

Result:  The Program Placements page is displayed in ‘Correction’ mode.

Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Program Placement information record is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Effective Date:               If required, type or select the [correct date for the Program Placement information].

Question 1: Does Claimable Time need to be added to the Program Placements?

Question

Yes

No

Does Claimable Time need to be added to the Program Placements?

Go to step 3.

Go to question 2.

Explanation:

If Claimable Time needs to be added to the Program Placements, the additional Claimable Time information must be recorded (step 3).

If Claimable Time does not need to be added to the Program Placements, the next step is to determine if existing Claimable Time details need to be deleted (question 2).

Step 3:    Record the Claimable Time details for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 2

Warning:  The total Claimable Time for a given Contact Type cannot exceed the Required Contact Time (eg. if the contact time is 25 days, a Site Mentor could claim up to 25 days and a Site Coordinator could also claim up to 25 days, however two Site Mentors can not claim more than a total of 25 days between them).

In the Claimable Time section, select the Add a New Row button ().  There is no need to insert a new row if there are no existing Claimable Time details.

          Contact Type:          Select the [Contact Type that may claim time for supervising a student on Placement for the selected Program].

          Claimable Number:   Type the [number of hours or days that may be claimed by the Contact].

          Time Period:            Select the [same value as the Time Period field in the Required Placement Contact Hours/Days section].

Note:  If the Contact Type does not yet exist in Medici, email your Placement Administrator to request the Contact Type value be created (if you are a Placement Administrator, create the Contact Type value).  Once the Contact Type value has been created, follow these instructions to record the Claimable Time details for the Program Placements.

Continue to repeat this step until all Claimable Time details have been recorded for all required Contact Types.

Question 2:   Does Claimable Time need to be deleted from the Program Placements?

Question

Yes

No

Does Claimable Time need to be deleted from the Program Placements?

Go to step 4.

Go to step 5.

Explanation:

If Claimable Time needs to be deleted from the Program Placements, delete the Claimable Time information that is no longer applicable (step 4).

If Claimable Time does not need to be deleted from the Program Placements, the next step is to perform any other required changes to the Program Placement information for the same effective date, and then save the record (step 5).

Step 4:    Delete the Claimable Time details from the Program Placements

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 2

If there is more than one Claimable Time record, select the View All link to display all Claimable Time records.

Result:  A message is displayed requesting confirmation the selected row is to be deleted, and advises the deletion will occur when the transaction is saved.

Result:  The selected row of Claimable Time detail is deleted.

Continue to repeat this step until all Claimable Time detail that is no longer required has been deleted.

Step 5:    Save the corrections to the Program Placement information

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 2

If further Program Placement details need to be corrected (eg. Conditions, Required Contact Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Program Placement Configuration’ process page if required.

Result:  The updated information will apply to Placements for the selected Program as of the entered effective date.

Step 6:    Send notification that the Program Placement information has been corrected

Action

Details

Advise the authorised person that the Program Placement information has been corrected in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been corrected using the details supplied in the request.

Step 1:    Receive request to correct Placement information for a Program

Action

Details

Requests to correct Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Details of the required correction: Program Condition(s), including whether each Condition is ‘Compulsory’ or ‘Additional’, age of the student’s evidence to satisfy the Condition (eg. National Police Check, First Aid Certificate, etc)

Step 2:    Locate the Program in ‘Correction’ mode

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

Academic Institution:  

       Academic Program:       Type or select the [relevant Program Code].

Correct History:   

Result:  The Program Placements page is displayed in ‘Correction’ mode.

Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Program Placement information record is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Effective Date:               If required, type or select the [correct date for the Program Placement information].

Question 1: Does a Condition need to be added to the Program Placements?

Question

Yes

No

Does a Condition need to be added for the Program Placements?

Go to step 3.

Go to question 2.

Explanation:

If a Condition needs to be added to the Program Placements, the additional Conditions must be recorded
(step 3).

If a Condition does not need to be added to the Program Placements, the next step is to determine if an existing Condition needs to be deleted (question 2).

Step 3:    Record the new Condition(s) for the Program Placements

Application:   Medici

Navigation:    The Program Placements page will already be displayed as a result of performing step 2

Program Conditions

If there is an existing Program Condition, in the Program Conditions section, select the Add a New Row button ().  There is no need to insert a new row if there is no existing Condition recorded for the Program Placements.

            Condition:          Type or select the [relevant Program Condition].

            Condition Type:   Select the appropriate value as follows:

                                 - Compulsory (the Condition must be satisfied for the student to be eligible for Placement).

                                 - Additional (students are encouraged to satisfy the Condition, however the University is unable to enforce the Condition).

            Currency:             Select the [maximum age of the student’s evidence to satisfy the Condition] (if applicable).

Note:  If the required Condition configuration values do not exist in Medici or are out of date, email your Placement Administrator to request the Condition value(s) be created or updated (if you are a Placement Administrator, create/update the Condition value).  Once the required configuration has occurred, follow the instructions in this step to record the Condition for the Program Placements.

Continue to repeat this step until all required Program Conditions have been recorded.

Question 2:   Does a Condition need to be deleted from the Program Placements?

Question

Yes

No

Does a Condition need to be deleted from the Program Placements?

Go to step 4.

Go to step 5.

Explanation:

If a Condition needs to be deleted from the Program Placements, delete the Condition(s) that is no longer applicable (step 4).

If a Condition does not need to be deleted from the Program Placements, the next step is to perform any other required changes to the Program Placement information for the same effective date, and then save the record (step 5).

Step 4:    Delete the Condition(s) from the Program Placements

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 2

If there is more than one Program Condition record, select the View All link to display all Program Conditions.

Result:  A message is displayed requesting confirmation the selected row is to be deleted, and advises the deletion will occur when the transaction is saved.

Result:  The selected Condition is deleted.

Continue to repeat this step until all Conditions that are no longer required have been deleted.

Step 5:    Save the corrections to the Program Placement information

Application:  Medici

Navigation:   The Program Placements page will already be displayed as a result of performing step 2

If further Program Placement details need to be corrected (eg. Required Contact Time, Claimable Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Program Placement Configuration’ process page if required.

Result:  The corrected information will apply to Placements for the selected Program as of the entered effective date.

Step 6:    Send notification that the Program Placement information has been corrected

Action

Details

Advise the authorised person that the Program Placement information has been corrected in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been corrected using the details supplied in the request.

Step 1:    Receive request to correct Placement information for a Program

Action

Details

Requests to correct Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Correct required number of contact hours or days (ie. Student Placement Hours)

Step 2:    Correct the Required Contact Time details for the Program Placement

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

Academic Institution: 

       Academic Program:        Type or select the [relevant Program Code].

Correct History:

Result:  The Program Placements page is displayed in ‘Correction’ mode.

Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Program Placement information record is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Effective Date:        If required, type or select the [correct date for the Program Placement information].

Required Time:         Type the [number of hours or days the student must complete].

      Time Period:            Select the appropriate value as follows:

                                                -   Days (if the required number of contact days has been entered).

                                                -   Hours (if the required number of contact hours has been entered).

If further Program Placement details need to be corrected (eg. Conditions, Claimable Time, etc),
update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Program Placement Configuration’ process page if required.

Result:  The corrected information will apply to Placements for the selected Program as of the entered effective date.

Step 3:    Send notification that the Program Placement information has been corrected

Action

Details

Advise the authorised person that the Program Placement information has been corrected in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been corrected using the details supplied in the request.

Step 1:    Receive request to correct Placement information for a Program

Action

Details

Requests to correct Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).

The following information is required:

- Program Code

- Correct contact details for the Program Placements to be displayed to students in myPlacement

Step 2:    Correct the myPlacement Enquiry details for the Program Placement

Application:   Medici

Navigation:    Student Placements®Placement Setup®Program Placement Setup

Academic Institution: 

       Academic Program:        Type or select the [relevant Program Code].

Correct History:  

Result:  The Program Placements page is displayed in ‘Correction’ mode.

Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Program Placement information record is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Effective Date:                           If required, type or select the [correct date for the Program Placement information].

myPlacement Enquiry Details:  Type the [contact details for student enquiries related to Placements for the selected Program] (maximum of 200 characters).

If further Program Placement details need to be corrected (eg. Conditions, Required Contact Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Program Placement Configuration’ process page if required.

Result:  The corrected information will apply to the Program’s Placements as of the entered effective date.

Step 3:    Send notification that the Program Placement information has been corrected

Action

Details

Advise the authorised person that the Program Placement information has been corrected in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been corrected using the details supplied in the request.