Print book

Changing Settings Update

This Book Covers:
Activity Completion, Availability, Common Module Settings, Grade, Group Submission Settings, Notifications, Submission Settings, and Submission Types

Site: learnonline
Course: learnonline Help (Staff)
Book: Changing Settings Update
Printed by: Guest user
Date: Thursday, 14 November 2019, 8:27 AM

Changing Settings

This book is designed to help you with changing the settings of your Activity, Resource, or Block. Different settings can be found when using different activities, so select the help for the specific setting you have questions about how to configure. We have help available on the following settings

  • Activity Completion
  • Availability
  • Common Module Settings
  • Feedback Types
  • Grade
  • Group submission settings
  • Notifications
  • Restrict Access
  • Submission Settings
  • Submission Types
  • Tags
  • Where this block appears

Activity Completion

Activity completion refers to a check-box on the main course page for students, it is shown next to each activity with the Completion tracking option enabled. It is an easy way for students to see what they have completed and what they haven't, and may even provide a little encouragement for them to get things done.

Activity Completion

  1. Completion tracking has 3 options:
    • Do not indicate activity completion: This will disable "Activity Completion" for the activity.
    • Students can manually mark the activity as completed: This means that the student will be able to press on the activity completion check-box in the main course page to tick this activity as completed.
    • Show activity as complete when conditions are met: This will enable the rest of the options for this section. Requireview (B), Require grade (C), and Expect completed on (D). The student will not have the choice to manually tick the activity completion check-box, and will have to complete the requirements defined next.
  2. Require View means that the students' activity completion check-box will not be ticked until the student has viewed the activity.
  3. Require Grade requires the choice of one of the following options:
    • Student must receive a grade to complete this activity: If we select this option it will mean that the activity completion check-box will not be ticked until the student has had a grade returned to them for this activity.
    • Student must submit this activity to complete it: If we select this option, the student does not need to wait for a grade to be returned to have the activity completion check-box ticked, they only need to submit.
  4. Expect completion on is the date the activity is expected to be completed by. It will not show to the students, however is useful as it will appear in the Activity Completion Report.



  1. If enabled, Allow submission from will restrict the student from submitting before this date. This will not affect their ability to enter the activity link and view the description, associated files or marking guide/rubric for the assignment.
  2. Due date can be disabled if the activity is open for submissions for a length of time eg an assessment task that students build on weekly/over time.
  3. No submission after date restricts students will be unable to submit after this date unless an extension has been granted.
  4. Selecting this option means that the students will be able to see the activity description, even when the assignment is not yet open for submission.

Common Module Settings

Common module settings allow us to select whether an activity is hidden, and if only one student or one portion of students are able to see the activity/resource.

Common Terms:

  • Group: Students are divided into several groups by default such as lecture and tutorial depending on their enrolment.  Students can also be allocated to groups to facilitate team work.  Groups are then organised into Groupings.  For example, a grouping may be "Internal students", comprised of the groups named to reflect the individual tutorials timetabled within the course.
  • Grouping: A grouping is made of a chosen subset of groups.  Each grouping can be made up of several groups who's members are able to work together and share resources / activity access.  This may vary from groupings of tutorial classes for a course or manually created teams within a tutorial class.

Common module settings

  1. This sets whether the activity/resource is hidden or not, it is the same as opening or closing the eye on the main course page.
  2. Setting an ID number provides a way of identifying the activity for grade calculation purposes. If the activity is not included in any grade calculation then the ID number field may be left blank.  The ID number can also be set in the gradebook, but can only be edited on the activity settings page.  By default, this value is blank.
  3. Group mode allows us to select how we wish to partition the activity/resource.
    • No groups allows the all students to access the same information.  
    • Separate groups allows the activity/resource available to different groups but each group can only see their group's information.  Other groups' information is hidden.  For example a forum would have a different area for each group within the grouping and discussions are private to each individual group.
    • Visible groups allows the activity/resource to be editable by individual groups but other groups are able to view the contents.  For example a forum would have a different area for each group within the grouping.  Discussions are editable only by members of that group but are visible by all groups.
  4. Grouping enables the activity or resource to be limited to groups of students.  Access to resources by members of different groups within the grouping depends on the Group mode setting discussed above, determined by whether the task is individual, course wide or enabling group members to work together.
  5. Select to include access restrictions related to the group or grouping for the activity / resource.

Feedback Type Settings

Feedback types

  1. One or many Feedback types may be selected for each assignment
    • Feedback comments allows markers to enter a comment that will be visible from the student's gradebook along with their grade.
    • Document services printing allows markers to send files to document services for printing.
    • Feedback files enables markers to upload a file to the student. This can be a separate feedback form, rubric, an annotated copy of the student's original assignment or a video/audio file giving feedback.
    • Manual submissions enables the marker to create manual submissions in bulk.
    • Offline grading worksheet enables markers to download a file which they can use to mark, and then upload it back to gradebook to apply the marks.
    • Zero marks enables markers to apply and remove a zero mark to students eg for failing to submit.
  2. Comment inline is only valid for online text submission type assignments.  This allows the marker to add comments directly into the student's submission.



  1. This is maximum grade of the assignment and how this will be calculated. The grade is automatically converted to the weighting percentage depending on the settings in the gradebook.
  2. Choose from Simple direct grading, a Marking guide, or a Rubric. Please see the Marking help for more information.
  3. This is where the hurdle can be set for "passing" the assessment.  If set, the grade will be highlighted in the gradebook in either green or red.
  4. This option hides the identity of the student from the marker. Once submissions have been made to the activity this option can not be changed.
  5. Enabling this option allows all results to be released to the students at once.  This is useful when there are multiple markers, enabling the course coordinator to ensure grades and feedback are available to all students within the whole course at the same time.
  6. Enabling this option allows you to allocate markers to students or groups of students. This option is can only be selected if the marking workflow option is selected.

Group Submission Settings

Group submission settings

  1. If this option is set to Yes, then students will be able to submit as groups. All students will share the submission and any changes to that submission can be seen by the other students in the group.
  2. If this option is set to yes, all students will have to submit on their own behalf, even though they are a group.
  3. Select the grouping to which the student groups have been allocated.  



  1. If this option is set to Yes, then staff will receive an email alert whenever an assignment is submitted. The staff can be chosen in step 3.
  2. If this option is set to Yes, then staff will receive an email alert whenever an assignment is submitted past the due date. The staff can be chosen in step 3. This option can only be changed when option 1 is set to No.
  3. This option allows the setting to Notify students when feedback is returned to be set to a consistent value rather than the marker having to allocate this field for each student's assignment.
  4. Enter the email addresses of staff to receive notifications, separated by semi-colons (;).  UniSA email addresses must be used for this field.

Restrict access


Restrictions may be added to non-summative resources and activities as conditions for access to certain content in learnonline. 

Many restrictions can be added to any activity or resource.  When multiple restrictions are used, all must be true for access to be allowed.

Select add restrictions

  1. Select Add restriction

Select desired restricion

A variety of restrictions may be added as a single restriction or a combination;

A. Activity completion restricts access to the activity or resource until after a user defined activity is complete.  Completion in this case can be related to grades achieved on completion or just completion.  Options include:

    • must be marked complete 
    • must not be marked complete 
    • must be complete with a pass grade 
    • must be complete with a fail grade.

Restrict until activity complete

      1. Select the name of the activity that must be completed before access is permitted on the current activity/resource
      2. Select the condition that must be met.   

B. Date restricts access to the activity or resource until or from a specified date and time.

Restrict until or from date

      1. Select from or until.
      2. Select the date.
      3. Select the time.

C. Grade restricts access to the activity or resource until a specified grade has been achieved in a separate activity.

Restrict based on grade

      1. Select the activity for which the student must achieve the grading condition
      2. Select the minimum value of the grade to allow the student to gain access
      3. Select the maximum value of the grade to allow the student to gain access

D. Group restricts access to specific groups.

Restrict access based on group

      1. Select the group to which the activity/resource is restricted.

E. Grouping restricts access can to specific groupings

Restrict access based on grouping

      1. Select the grouping to which the activity/resource is restricted.

F. User profile restricts or grants access based on user details

Restrict based on user profile

      1. Select the user profile property.

Restrict based on user profile 2

      1. Select the limitation on the user profile field.
      2. Select the value for the limitation.

G. Restriction set can be used to add several restrictions

To delete any restriction, select the cross next to the condition.

Submission Settings

Submission Settings

  1. Attempts reopened determines how or if student submissions are reopened. The available options are:
    • Never - The student submission cannot be reopened.
    • Manually - The student submission can be reopened by the approved staff member.
    • Automatically until pass - The student submission is automatically reopened until the student achieves a passing grade.
  2. Maximum attempts represents the maximum number of attempts that a student can make on a submission.  Once this number is reached, the student will no longer be able to resubmit their assignment.

Submission Types

Submission Types

  1. Each assignment must have at least one relevant Submission Type.
    • Video Assignment enables the student to upload video content using the UniSA Media Library system.
    • File submissions enables students to upload a file with their submission, this enables options and E.
    • Mahara ePortfolio enables students to associate a page in their ePortfolio with their submission 
    • Online text enables students to write directly into a text box displayed when the assignment link is selected, with the content to be included with submission.  
  2. Maximum number of uploaded files is set if File submissions is selected as the submission type.  Usually defaulted to one, some assignments may require several graphics files or a Word document and Excel spreadsheet.
  3. Maximum submission size is the combined file size of the student's submission that cannot be exceeded.  Please note submissions over 20mb, can not be marked by turnitin.
  4. If Mahara ePortfolio is selected, Site enables entry of the name of the Mahara site used by the students to submit their assignment.
  5. Lock submitted pages determines when the Mahara pages and collections locked from editing.  Selections include:
    • Yes, keep locked to enable locking of Mahara pages and collections from the date and time of submission and are not unlocked after grading.
    • Yes, but unlock after grading enables the Mahara pages and collections to be unlocked after the assessment is graded or when marks are released to students if marking workflow is used.
  6. Word limit is used if online text submission is selected.  This represents the maximum number of words per submission


Tag setting

Tags enable keywords to be maintained related to activities and resources to improve search speed and accuracy.

  1. This shows all tags associated with the resource or activity
  2. Select existing tags within the course website or enter new tags to associate with the activity or resource

Tag block

  1. Tag blocks can be set up to illustrate the frequency of a tag's use throughout a course website or organisation using "tag clouds".  This enables frequently used tags to be displayed in a larger font than those seldom used.

Where this block appears

Where this block appears

Settings for Where this block appears are separated into two sections.

  • Where this block appears enables the modification of the general settings for the block.
  • On this page settings enables the modification of the default settings for the visibility, location and position of the block for each individual webpage within their course website.
  1. Original block location represents the page where the block was originally created.  This is useful as the block may have been created on the front page of a website and used in activities throughout the course. This is set by the system and not editable.
  2. Display on page type determines what pages the block will be displayed on, depending on the context of the block and user permissions. Available selections include:
    • Any page
    • Any course page
    • Any type of course main page
  3. Default region determines whether the block will show on the left or right side of the page by default.
  4. Default weight determines in what order the block will appear on the page, compared to other blocks, with -10 being at the top of the page.
  5. On this page: Visible allows the user to select whether the the block is visible on each page within their website.
  6. On this page:  Region allows the user to select the position on the current page the block should appear.
  7. On this page: Weight allows the position of the block relative to other elements on the current page to be set.

Visibility of activities & resources

Prior to January 2018, course coordinators were able to construct Moodle sites using "Orphaned Activities". This allowed them to link to resources and activities that students could still access that were contained within an invisible "orphaned" section . This was done in preference to hiding a section which also made the activities and resources inaccessible to students.

Orphaned sections were generally used to streamline a website structure by displaying simple links (to orphaned activities and resources) rather than an embedded video, iSpring, book or other resource/activity that may take up valuable screen real estate.

The concept of Orphaned Activities has been replaced in Moodle 3.3 (released on 6 January 2018) by functionality that allows a resource or activity to be placed within a week or topic section but set to "Available but not shown on course page". A simple link can then be used within Moodle pages, resources or activities that links to a resource or activity that is set to "Available but not show on course page". This makes it easier for course coordinators to manage course content which can be added within relevant week or topic sections (that contain the link) rather than creating orphaned sections at the bottom of the page.

Set Activity & Resource Visibility

To set an activity or resource so that it's Available but not shown on the course page:

click edit

  1. Click Edit.
  2. Click Edit settings.

common module settings

  1. Click Common module settings.
  2. Click the drop down arrow.
  3. Select Make available but not show on course page.
  4. Click the Save and return to course button.

available but not show

  1. Available but not show on course page will display under the activity or resources.

Link to Resource

To link to the resource or activity that is available or not shown;

copy link

  1. Right mouse click the activity or resource title.
  2. Click Copy link address.

The link address can be used to create links anywhere within Moodle pages, resources and activities.