Print bookPrint book

Groups and Groupings Update

This Book Covers:

What are Groups and Groupings,How to Create manual groups,Auto-create groups,Delete groups,Create groupings,View all groups and groupings,Course level settings,Resources and Common Module settings and Activities and Common Module Settings.

Site: learnonline
Course: learnonline Help (Staff)
Book: Groups and Groupings Update
Printed by: Guest user
Date: Sunday, 24 June 2018, 6:51 AM

Groups and Groupings

This book is designed to help you understand how to create and manage Groups and Groupings.We have help available on the following settings:

  • Create manual groups
    • Add/remove users
  • Auto-create groups
  • Delete groups
  • Create groupings
    • Add/remove groups
  • Delete groupings
  • View all groups and groupings
  • Course level settings
  • Resources and Common Module Settings
  • Activities and Common Module settings

What are Groups and Groupings?

Default groups and groupings

A default group is an enrollment class in Medici.

A default grouping is an offering. A Learnonline site can have multiple offerings.

Note: Default groups and groupings cannot be changed.

Default Grouping Adelaide

Default Grouping External


Additional groups

Additional groups can be created within a course offering.

Additional groups


Additional groups

  1. Additional groups are added to the list of default groups.

Additional groupings

Additional groupings can be created either from the original default groups or from your own manually created groups.

Grouping from default groups                                                                                               

Grouping from default groups

Grouping from manual groups

Grouping from Manual Groups

Groups enable students to work in 'teams' on the same activity.Groups can be allowed to see other groups' work or only see their own groups work.

Groupings are clusters of groups which work on different activities. A grouping usually cannot see the activities of other groupings.

Groups and groupings can be applied to:

  • all resources and activities as a whole at the course level or
  • individual resources and activities in Common modules settings.

Create manual groups

You can create manual groups of students and staff associated with the course.

Select Groups

From the administration block;

  1. Select Users
  2. Select Groups  

 Default groups will display.

Select Groups

  1. Select Create group.

New Group

  1. Enter a Group name.
  2. Enter a Group description.  This will display on the participant page.
  3. Enter an Enrolment key if you wish to enable access to the resource to be restricted to only those who know the key.  This is generally not necessary and set at the course level.
  4. If a picture is uploaded and associated with the group, this option allows the picture to be visible in connection with
  5. Upload a picture to be displayed if necessary
  6. Select Save changes.


New group displayed

  1. The new group will be displayed.

The next step is to add members to the group.

Add / remove users

After you have created manual groups,you can add/remove users for that group.


Select group

  1. Select the group
  2. Select Add/remove users. 

Potential Users

Student names will only appear in the list if the student is officially enrolled in the course. Staff names will only appear in the list if the staff member's name has been added to the Program and Course Management System (PCMS) by their School Timetabler.

Group Members

Students and staff allocated to the group will appear in this list.  

Selecting Users or Members

Multiple users may be selected at once by holding the Ctrl key while selecting user names.

A. The Search field can also be used to quickly locate users within a large enrolment.

Select users

  1. Select one or more users from Potential Users.  
  2. Select Add until all required users are added to the group.
  3. Select one or more users from Group Members
  4. Select Remove until all required users are removed from the group.
  5. Select Back to groups.

Auto-create groups

You can auto-create groups to randomly select users from all default groups in the course.  To create groups only from within a particular default group, see Create manual groups.

Select Groups

From the Administration block;

  1. Select Users 
  2. Select Groups 

Select Auto-create groups

  1. Select Auto-create groups

Autocreate groups Expanded 

  1. Select a Naming scheme.  Group@ will automatically create Group A, Group B etc.           Group# will automatically create Group 1, Group 2 etc.
  2. Select to x Number of groups or x Number of members in each group.
  3. Enter the number of groups or number of members per group depending on the selection in step 2.
  4. Select the role from which to choose group members ie students, staff or all.
  5. You can elect the group members to be selected from a specific cohort, grouping or existing group.
  6. Select to Allocate Members randomly, based on their name or based in their ID.
  7. Select the Prevent last small group checkbox to allocate additional members to an existing group rather than creating a new group with fewer members than specified.  This applies when Members per group is selected in the Based on field.
  8. Select Ignore Users in Groups to only allocate members who have not yet been allocated a group
  9. Select to Include only Active Enrolments to ensure students who have withdrawn are not included in the groups.
  10. Select Grouping of Auto-created Groups to automatically generate a grouping and populate with the new groups, allocate groups to existing groups, or not allocate to a grouping as required.
  11. If a new grouping is selected in step 10, enter a Grouping name for the new grouping.
  12. Select Preview to view created groups before submitting.
  13. Select Submit.

Import Groups

For large numbers of students, importing groups from a file may be an easier and less time consuming task.  This is achieved by creating a "comma separated values" or .csv file containing information you would usually input one group at a time via Create Group.  This file is easily created in Excel with each field in a separate column as shown below and saved in the ".csv" format.

The first row of the file should contain the following fieldname headings, separated by commas or in separate columns. 

  • groupname - this is the only field that must be included in the first line and defined for each row of information
  • description, groupidnumber and enrolment key are all optional, as they are when you physically create a new group

Subsequent rows contain the data corresponding to the headings.  

For example, four groups could be set up as

Import Groups csv

A picture cannot be included when setting up groups in this manner as it will result in an error.

You can also enable the automated allocation of the groups by including a groupingname as an additional fieldname and corresponding name for each group.

Once the file is created:

User groups

  1. Select Users from the Administration block
  2. Select Groups

Select Import Groups

  1. Select Import groups

Import Group setup

  1. Upload the .csv file by either selecting via Choose a file or drag and drop into the box
  2. Select Import groups

Delete Groups

You can delete manually created groups and auto-created groups but not default groups

Select Users then groups in administration block

From the Administration block;

    1. Select Users
    2. Select Groups 

Delete Selected Group

  1. Select a group.
  2. Select Delete selected group

Select Yes to delete group

  1. Select Yes.

Create Groupings

Groups must be created first,unless using the default groups for the course

Select Users then groups

From the Administration block;

  1. Select Users
  2. Select Groups

 Select Groupings

  1. Select Groupings

 Select create grouping

  1. Select Create grouping

 Grouping settings

  1. Enter a name.
  2. Enter a description.
  3. Select Save changes.

 The Grouping window will display

Saved grouping

Add/remove Groups

Select show groups

  1. Select Show groups in grouping icon.Participants

Add group to grouping

  1. Select a group(s) from Potential members.
  2. Select Add until all required groups are added.
  3. Select a group(s) from Existing members.
  4. Select Remove.
  5. Select Back to groupings

Grouping added

The grouping is now displayed with the allocated groups.

Delete groupings

You can delete manually created groups and auto-created groups but not default groups.Select users,then groups

From the administration block;

  1. Select Users
  2. Select Groups   

Select groupings

  1. Select Groupings. 

Delete icon

  1. Select the Delete icon. 

Confirm delete

  1. Select Yes.

View all groups and groupings

Select users,then groups

From the administration block;

  1. Select Users
  2. Select Groups

 Select overview

  1. Select Overview. 

Groups and groupings overview

  1. Select to filter by grouping if required
  2. Select to filter by group if required.

Overview of groups and grouping

  1. Grouping name.
  2. Details of groups and group participants with the number of users in the group.
  3. List of groups and participants not in groupings with a total of participants not yet allocated to groupings.
  4. List of participants not in groups with a summary count.