Mark a summative assessment

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Course: learnonline Help (Staff)
Book: Mark a summative assessment
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Date: Thursday, 28 January 2021, 2:41 AM


Add a summative assessment


This help guide will go through the various processes for downloading submissions, marking and releasing grades.

You can navigate the chapters using the links in the Table of Contents on the left.

You may also wish to review the End of Study Period: Check List guide if you are preparing for final grades.

Improve page refresh speed

You can improve the grading page refresh speed by reducing the number of assignments displayed. The more assignment displayed, the longer the page will take to refresh. To reduce the number of assignments displayed:

Click the Filters and Quick Grading drop down arrow to expand the section. The assignments per page option will display.

Quick marking options

  1. Select the Assignments per page to display.  The lower the number, the higher the refresh speed.  Note: Assignments per page must be set to 50 or less to display full details of the student submission, including the assignment file and Turnitin similarity score.
  2. Select to filter the submissions depending on
    • No filter
    • Not submitted
    • Submitted
    • Requires grading
  3. Select the workflow filter to
    • No filter
    • Not marked
    • In marking
    • Marking completed
    • In review
    • Ready for release
    • Released
  4. Select the file naming convention to username or Student ID
  5. Select to show only active students
  6. If the assignment submission is more than a single file, then submissions may be downloaded in folders and files are not renamed.

Select an assessment

Tip: Before you begin marking, reduce the number of assignments that display on a page to improve the grading page refresh speed. 

Select Assignment

  1. Select an Assignment from your course page

Select View/Grade all submissions

  1. Select View/grade all submissions

Select Assignments

  1. Select from the Assignments drop-down menu to switch to other assignments.
  2. Select groups of students if required.

Download Submissions

Download submissions

  1. Select one of the two options to download student submissions. 
    • Download all submissions as a zip file using the Grading action dropdown menu
    • Download an individual submission by selecting the filename next to the user

Similarity Report (TurnItIn)

  • Ensure Quick Grading is turned off (unticked) under Filters and Quick Grading
  • Ensure Assignments per page is set to 50 or less under Filters and Quick Grading
  • Ensure popups are not blocked for this site
  • If using Internet Explorer 9, the background colour will not display so the report may be white text on a white background

Turnitin Similarity Report

  1. Select the Similarity image to access the Turnitin similarity report for that user

If you need help on how to read a similarity report, you can find it at the Turnitin website here (

Allocate a marker to a group

To allocate a marker to a specific group, there are a few steps that need to be followed. Steps 1 - 6 are only relevant for the first time you allocate markers for an assignment.

Visible groups in Assignment Settings

  1. Turn editing on. turn editing on
  2. Click on the 'Assignments' option from the drop down in the 'This course' menu.
    assignments_drop down

    Click on the title of the assignment where it is deployed in your course.
    Assignment access through course

  3. Click 'Edit settings' for the assignment that you want to allocate markers too. BTN_edit settings.
  4. Enable marking allocation under the 'Grade' area of the assignment settings.
    settings_marking allocation.jpg

  5. Select Visible Groups for the Group mode setting. This is located under 'Common module settings' area of the assignment settings.
    settings_common module settings_visible groups.jpg

  6. Click Save and display. Save and display

    Bulk Marker Allocation

  7. Click the View all submissions option, this will take you to the assignment grading table.
    View all submissions

  8. The groups will now be displayed at the top of the submission page. Select the group that you want to assign a marker to from the drop down.
    filter_visible groups.jpg

  9. Click the check box immediately under Select to select all students
    Grading_select all

  10. Now with all students selected, choose 'Set allocated marker' from the 'With selected...' drop down in the top right-hand side of the submission page. number 1 grey
  11. Click Go. number 2 grey
    set allocated marker.jpg

  12. This popup might vary somewhat between browsers. Click OK to proceed.
    marking allocation_popup.jpg

  13. Select the marker that you want to assign to this group from the 'Allocated Marker' drop down.
    Set allocated marker_marker options.jpg

  14. Click Save changes. save changes
  15. Repeat Steps 7 - 13 as required for assigning a marker to the remaining groups.

Mark assignment and return feedback

There are three different ways to enter a mark for students:

Entering a mark directly

Select assignment

  1. Select your assignment from the course page

Select view/grade submissions

  1. Select View/grade all submissions

Select grade icon

  1. Select the Grade button or select Edit then Update grade

Enter Mark

  1. Enter the students mark
  2. Set the Marking workflow

Enter feedback

  1. Enter any Feedback comments if necessary
  2. Upload any Feedback files if necessary

Save and continue

  1. Select to Allow another attempt if required
  2. Select to Notifiy Students if required.  
  3. Select Save changes to save and return to the assignments page or Save and show next to continue marking remaining assignments.

Marking via Quick Grading

Instructions on how to use this feature can be found on the Quick Grading page.

Marking a non graded assessment

Marking non graded pass

  • Select the nongraded result from the drop down.

Marking Rubric

Select to grade your student

  1. Select to grade your student

Select level for criterion and add comments if neccesary

  1. Select the level at which you believe the student performed for each criterion.
  2. Enter any additional comments to the student related to each criterion.
  3. Set the Marking workflow state

Add comments and save

  1. Enter a summary comment if necessary
  2. Upload a feedback file if necessary.  This may be the original submission with comments throughout.
  3. Select to Allow another attempt.
  4. Select to Notify students.
  5. Select Save changes to return to the submissions page or Save and show next to progress through the assignments.

Note:  The system will not progress to the save screen or to the next user if some criterion have not been highlighted.

Rubric Override

A rubric allows you to swiftly mark a student's assignment, by clicking the level that the student has attained for each criteria. The rubric then calculates the grade based on points you've allocated. As the points you've allocated can sometimes limit your marking, there is now an option to override the automatically calculated mark.

rubric override example

Enable Override Rubric

  1. If you would like to use the Rubric Override feature, please follow the Create Marking Rubric instructions except rather than choosing 'Rubric' from the Grading Method, select 'Rubric (with override mark)'.
    Note: This change will not automatically carry over your previously used rubric.
    assignment settings_rubric override.jpg
  2. When you come to mark your students, mark them as usual with the rubric. If you wish to override the click the Override checkbox:
    rubric override example1.jpg
  3. Change the mark.
    rubric override example2
  4. Continue marking as you normally would.
    Note: You can un-check the box at any stage and the mark will revert to the automatically calculated one. 

Marking Guide

Select Student

  1. Select the Grade button or Update grade.

Mark student

  1. Enter any comments you wish to send to the student regarding the specific criterion.
  2. Enter the score for the criterion.
  3. Select to display any criterion descriptions and grades per criterion to the student and marker.
  4. Set the marking workflow state.
  5. Enter any feedback comments regarding the entire assignment as a whole.
  6. Upload any feedback files such as the original submission with comments.
  7. Select to Allow another attempt.
  8. Select to Notify students.
  9. Select to Save changes to return to the submission page or Save and show next to continue marking subsequent submissions.

Note:  You will not progress if there are some criterion missing mark allocations.

Marking a group assignment

Note: When grading the assignment you will have the option to apply the same mark to all group members or to apply different marks to individual group members.

Select student/group to grade

  1. Select a group member to grade.

Enter grades as usual using your chosen marking technique.

Apply grade to group

  1. Select to Apply the grade and feedback to entire group.

The grade and feedback will then be accessible for all group members.  

Grades for individuals may be modified via the gradebook.


Bulk upload feedback

Select to upload multiple feedback files in a zip

  1. Select Upload multiple feedback files in a zip from the Grading actions.

Select file and import

  1. Select a file to upload
  2. Select Import feedback file(s)

Release grades to students

NOTE: Only Primary / Course Coordinators can release grades.

Video: How to Release Grades to Students

Releasing grades to students is potentially a five step process. These steps are required to ensure that the correct marking workflow state is applied to each phase of marking. Step 2 can be omitted if the marking team is not using marking workflow.

Select assignment 

  1. Select the assessment that you want to release to students.

Select View/grade all submissions

  1. Select View/grade all submissions.

Note: This step can be omitted if the marking team is not using marking workflow.

Set marking complete

  1. Select Options.
  2. Set the marking workflow filter to your marking team's final state prior to release. This may be Marking completed but will vary according to the team's marking strategy.

Select students

  1. Select the top check box to release grades to all students or individually select students who's assignment grade is to be released.

Select marking workflow state

  1. Select Set marking workflow state.
  2. Select Go.

Click OK

  1. Select OK.

Change workflow to released

  1. Select Released from the Marking workflow state dropdown.
  2. Select Save changes.

A confirmation message will display at the top of the screen.

Prevent submission changes

Select prevent submission changes from action menu

  1. Select Prevent submission changes from the Edit dropdown.

Once prevented, you can repeat these steps to allow submission changes again.

Marking Workflow

Marking workflow can be used to indicate your progress on marking to other markers or the course coordinator, if "released" is selected, this means the students will gain access to their grade. "released" is a similar option to "Publish" in the older version of Moodle.

Select to set marking workflow state

  1. Tick the students who you wish to change the Marking workflow state for
  2. Select Set marking workflow state from the With selected drop-down menu
  3. Select Go

Set marking workflow state

  1. Select the Marking workflow state required
  2. Select Save changes

Manual Submissions

Select the students you wish to create a manual submission for 

Tick student and select manual submission

  1. Select Manual submission from the With selected menu
  2. Select Go

Choose date and select manual submission

  1. Select Ok to confirm the manual submission

Set manual submission date

  1. Select the Manual submission date required
  2. Select Manual submission

Apply Zero Mark

Tick student and select apply zero mark

  1. Tick the students you wish to apply a zero mark for
  2. Select Apply zero mark from the With selected drop-down menu
  3. Select Go

Confirm comment, select workflow state, and apply

  1. Enter the Comment that will display to students.
  2. Set the Marking workflow state as required.
  3. Select Apply zero mark.

RPL for assessment

Recognition of prior learning (RPL) for assessment

The following procedure must be undertaken if exemption from undertaking an assessment piece has been granted in respect of recognition of prior learning. Refer to clause 19.4 in the Recognition of Prior Learning Policy A-13.20

How you record in learnonline that an assessment piece does not need to be undertaken in lieu of RPL varies depending on the overarching grading scheme.

If the grading scheme is “non-graded”, an NGP can be awarded for the RPL exempt assessment piece.

If the grading scheme is “graded” no mark should be entered for the RPL exempt assessment piece. The Course Coordinator will need to access Result Entry and resolve the “warning flag” (for missing assessment marks) by applying an overall grade for the course that reflects the grade average achieved for submitted assignments.

Grader Report

The Grader Report can be accessed by selecting the Grades link from the Administration or Course Essentials blocks.

The Grader Report provides an overview of all student grades across all assignments in the course. The Course total field updates as each assessment is marked and therefore provides a current snapshot of students final course grade.

Grader Report

  1. Select to view all summative or all formative assessments.
  2. Failed grades are highlighted.
  3. Individual assignments can be hidden/re-displayed.
  4. Assessment headings remain visible as you scroll down.
  5. Student details will remain as you scroll to the right to view assessment items.

Single View Report

The Single View Report is accessible to Course Coordinators and Course Administrators and provides the ability to generate:

  • A list of all student marks for one selected assessment
  • A list of all assessment marks for one selected student
  • Add a Zero in a bulk process

Both reports allow users to override current student marks and feedback if required.

The Single View Report 

Drop-down box in Grader Report

  1. Select the Single view option from the drop-down box within the Grader Report

A blank Single View Report will then display:

Select grade item and user

  1. Select to view the grades for all students for a single grade item or all assignments for a single student

Example: all student marks for a single assessment:

Single View Report - Assignment

Bulk mark upgrade

  1. Select the target students
  2. Exclude any students that are yet to receive a grade

Bulk upgrade of marks

  1. Select the option Perform bulk insert at the bottom of the screen
  2. Save