About Zoom Webinars and Large Meetings

Zoom session types

Zoom has a range of different session types, including Meetings, Large Meetings and Webinars.

A standard Zoom meeting allows a maximum number of 300 participants and are designed for two way collaborative activities.  If you are presenting to a larger group you can request that your Zoom account is upgraded to allow for Large Meetings.  Large Meetings accommodate up to 500 participants. 

Note: First consider if a synchronous meeting with over 300 participants is the best approach.  Zoom is used to facilitate two way, interactive sessions, with a large number of participants interaction and two way collaboration can be difficult.  An alternate approach would be to provide any non-interactive content / presentation component as a recording, then run multiple interactive sessions with smaller groups.  Panopto should be used for lecture and other recordings. Panopto also offers a webcast feature if you would like to live stream your content, and interactive features such as quizzes to check participants understanding.  

Zoom Webinars offer features specifically designed for presentation of materials, rather than collaborative sessions.   UniSA has a limited number of Webinar licenses and are typically used for activities outside of Learning and Teaching.  Licenses will be assigned to use cases where a Zoom meeting or Panopto recordings cannot meet core session requirements.  Webinar licenses are assigned for specific events.

Requesting a webinar license

If a large meeting / webinar is the best approach, please follow the instructions below to request your account is upgraded.

UniSA has a limited number of Large Meeting licenses, so you will need to provide some detail about your use case and request via a Help Desk ticket which includes the following information:

  • An overview of your use case,
  • Expected participant numbers,
  • Full Name and email address(es) of the meeting host and co-hosts,
  • Start and End date and time.

If you need to host a webinar with more than 500 participants you will need to purchase a larger webinar license by contacting the IT Helpdesk. The monthly and yearly costs for these license is as follows:

Max. participants

Monthly cost*

Yearly cost*

1,000 participants



3,000 participants



5,000 participants



10,000 participants



 Please note: provision of a large webinar license can take up to a week.

*Prices accurate as at March 2021

Last modified: Thursday, 11 March 2021, 2:35 PM