Collaboration

Topic

The topic (title) of the session, this will display on the course page.

Use a unique name which is descriptive of the session.  This name will be used as the name of any recordings made in this session.

Description

More detail about the session. Please note: currently only plain text is supported.

Provide information about what the session will cover, and any pre-work expected prior to the session.

Display description on course page

Displays the text added in the Description setting to the course page.

Ensure your description is concise.

When

Start date and time for the session.

Duration

Length of the session.

Recurring

Recurring sessions are sessions which run multiple times in the same course.

Recurring sessions are often used for specific activities which occur multiple times in the same course.  Note: When and Duration do not apply to recurring sessions.

Webinar

Webinars require a special license, you can only use Webinars if you have this license already assigned. 

It is not recommended to use Webinars for learning and teaching.  Webinars focus on one way communication, rather than interaction between hosts and participants. Instead of Zoom Webinars you might want to consider using Panopto.

Password

Automatically generated numeric password.

The session ID and the numeric password can also be used if joining directly from the Zoom App.

Require meeting password*

All UniSA Zoom session must have a password.  Passwords are added to the Zoom session link to enable one click joining.

Controlled by Zoom settings, changing this setting will not remove the password from the session.

Host video

Default: OFF

Determines if the Host’s video is on when they initially join the session.  Once in the session the Host can turn their video on or off at will.

It is recommended that this setting is OFF, to allow the host to check their surroundings prior to turning their video ON.

Participant video*

Determines if the Participant’s video is on when they initially join the session.  Once in the session, if allowed by the Host they can turn their video on or off at will.  Hosts can also turn off an individual’s video via the Participants panel.

Controlled by Zoom settings, changing this setting will not enable the participants video on save.

Audio options

Determines which audio options are available for participants.

• Telephone only
• VoIP only
• VoIP and Telephony

VoIP and Telephony is the default and most flexible option.  If participants are not able to join the audio via their computer they will have the option to use a telephone.

Mute upon entry

Default: ON

Determines if the participants microphone is on, or not, when they first join the session. Once in the session, if allowed by the Host, they can turn their mic on and off at will.  Hosts can also turn off an individual’s mic via the Participants Panel.

It is recommended that this setting is ON, this will avoid unintended background noise being heard when participants enter.

Meeting option: Enable join before host

If enabled allows participants to join prior to the host joining.

If this is not enabled participants will receive a message that the host has not yet joined and will be automatically admitted to the room once the host joins.

It is not recommended to enable this unless the anticipated participants are already known to each other.

Enable waiting room

If enable participants are placed in a waiting room and the host is required to admit them to the room.

Participants will not be automatically admitted to the room, even after the session begins.

This setting can be useful for drop in sessions, the host must keep an eye out for notification that there are participants in their waiting room throughout the session.

Only authenticated users

Users must authenticate to join the session.

This setting should be enabled.  It will prevent users joining the session anonymously.

Move to course Panopto folder

If enabled the Zoom session recording, once processed will be added to the Zoom Recording folder.

It is recommended that this is enabled for all course Zoom recordings that you wish to share with students.

Schedule For

This option will only appear if the following conditions are true. 

1. You have Schedule for permission for the user.
   The user you want to schedule for must first add you to their Zoom account.
2. You must both be enrolled in the course.

If you intend to host yourself, no change is needed.  If you would like someone else to host select their name from the list.

• I intend to host this meeting
• Other relevant users names listed

Schedule for transfers the meeting “ownership” to the Scheduled for user.  This overcomes the issue with overlapping or current meetings which occurs if you use alternative host.

Alternative Hosts

Anyone with a Zoom account can be an alternative host.  The Alternate host will be assigned the Host role in Zoom when they join.

Zoom only allows a Host to host one session at a time.  This is regardless of the host being present in the session.  Therefore a host cannot create multiple sessions which run concurrently or overlap.  If they do the second person to Start their session will receive an error message.  Work around: avoid concurrent and overlapping sessions or have each Host schedule their own sessions.