Eleven steps to use eReserve
A new reading list system
eReadings at UniSA are now provided using eReserve. Please use the tabs below to learn eleven tasks in eReserve, find training videos and see answers to your questions.
eReadings at UniSA are now provided using eReserve. Please use the tabs below to learn eleven tasks in eReserve, find training videos and see answers to your questions.
eReserve is an add-on for Moodle that gives course developers control over reading lists. You are able to add readings and control how and where they are presented to students.
Yes, eReserve has been available for teaching in all courses since the beginning of 2019.
Start from a course site in LearnOnline. Find the Course Essentials box on the course home page, and select the eReadings link. For UniSA Online, choose the Resources menu and select eReadings.
Training sessions were conducted in November 2018, January 2019, February 2019, July 2019 and February 2020. If you would like personal support, please contact us using the support options above.
We strongly recommend using eReserve to add and organise your readings. The benefits include learning analytics for student engagement, and easy copyright compliance.
eReserve supports both file-based readings and links to online content, including videos and webpages.
You are still able to add content you have created to your course pages outside of eReserve, such as lecture notes and PowerPoints. Please be aware that for copyright compliance, images used in lecture material need to be attributed with their source and creator. We encourage the use of openly licensed and Creative Commons images for this purpose.
To access the content of a reading, use the first icon to the right of the reading. If this icon is a globe, it will link you to another site:
If the icon is a down arrow, it will prompt you to download a file containing the reading:
eReserve is currently developing an interface enhancement which addresses this request.
You can organise your readings into groups of your choice, for example by topic or by week.
To create a new group, use the New group menu button:
Enter the name of your new group, and click Create:
Your new group will appear at the bottom of your reading list.
That depends on your own (and your students’) requirements. You may prefer to group your readings (for example) by weeks or by themes.
To change the order in which your readings are displayed, you can drag and drop the readings into place using the handle at the far right of each reading:
You can move a group of readings together by selecting the check boxes on the left of each reading:
Either drag the items together, or use the Move to menu button to move the items to a group:
No. A reading can only belong to one group on a reading list. If you're interested in presenting the same reading material across multiple topics/weeks, consider embedding the reading into multiple sections of your course page (see Step 10).
To see how your reading list appears to students, use the Preview menu button:
Return to the teacher view with the Back to list management menu button:
Students can view this short video which illustrates how to access their readings.
Yes. However, students should check that the style is correct and contains all required citation data.
No. Exported reading lists only contain the citation data and not any notes attached to the reading.
No. However, this may be included in a future feature enhancement.
When you click on the brief citation for a reading, you will see a full citation in a preconfigured citation style:
To check or change the citation style used for your course, use the Unit Settings menu button:
Use the dropdown list to select the style you would like to use, and click Update:
There are 6 citation styles included within eReserve, which use the supplied data to create citations for each reading. By default, new units are assigned the APA citation style, as it’s the first listed style (alphabetically).
To create a list for a new study period, use the Reading Lists menu button, and choose New list:
Choose a Predefined duration, and select your study period from the dropdown list:
Use the Next button to continue:
If you would like to start with a blank list, choose the Skip button:
Otherwise, use the Unit and Reading list boxes to select the course and list from which you would like to reuse readings. This can be the same course or any other course:
The reading list you selected will be displayed. You can use the All button to select every reading on the list, and specify individual readings to reuse with the check boxes on the left of each reading:
Use the Next button to continue.
You will see a preview of the readings you marked for reuse. To confirm your new list, choose the Create button:
Yes. Readings are made available to students for the duration of the defined study period.
For copyright purposes, generally students are permitted to access their readings only during the teaching period for their courses. This means they won’t have access via eReserve before or after the dates of the study period. However, they will be able to see the reading citations, and they may be able to locate the source material through the or by referring to the citation information.
If your course has unusual teaching dates or you want to provide extended reading access to students doing supplementary assessment, please contact the Digital Readings Service about a custom study period.
Embedded readings will continue to display in course sites which have been copied for a new study period. They will display as citations only until the readings have been activated for the new period. Teaching staff will need to create a new reading list for the new period, which can be copied from a previous list.
Reading notes from the previous list are included in the copy.
Yes. Access the list you want to hide using the Reading Lists menu, and then use the Hide list button.
If you know the reading you would like to add to your list, and you think it may have already been used as a reading, you can search for it in the eReserve repository. Alternatively, you can search for items available online in the Library Catalogue.
Choose the Add menu button and select Find an existing reading:
Choose the Find button:
Use the Locations field to choose to search eReserve Plus, the Library Catalogue, or both:
Use the Document dropdown list to choose the kind of reading to search for. For the best results, be as specific as you can (i.e. if the reading is an article in a journal, choose the Journal Article kind).
Use the Terms box to choose the citation elements you would like to search for. The results will be better for specific elements such as title, author, and publication date. For each element, type in your search terms, and then choose Submit:
Your results will display below. You can use the first icon on the right of each result to view the item, and the second checkbox icon to select that item as your reading:
On the right side of the page, choose whether the reading is required or recommended for your students, and enter any notes you would like to provide to either Library staff or your students. (SPECIAL NOTE: Entering any content in the Notes for library field will prevent your reading request from being auto-approved.) Choose the Submit button to finalise your request:
No and Yes. Search operators (i.e. AND, OR, NOT) are not recognised. Phrase searching within double quotes will return relevant results from the Catalogue (but not from eReserve).
You can add references that you have collected in EndNote (or any other reference manager) by saving them in a RIS file.
In EndNote, select the references you want to add to the reading list. Choose the File menu, and select Export:
In the Output style dropdown list, choose RefMan (RIS) Export. If you can’t see it on the list, then choose Select Another Style, use the Quick Search box to find RefMan, and click Choose:
Choose a safe place to save your file and give it a memorable File name. Make sure Export Selected References is ticked, then choose Save:
In eReserve, use the Add menu button and select Readings from file:
Use the Select a file button to locate the file you saved, and choose Open:
On the right hand side, fill in whether the readings you are importing are required or recommended, and add any notes. These details will be applied to each reading in the file, but you can change them individually later.
Finish by choosing the Submit button. Your reading file will be processed in the background, and you will receive an email when the processing is complete.
You can also add readings by entering the citation data into a form. To do this, use the Add menu button, and choose one of the five New reading options:
Pick the appropriate option for your reading type:
Enter the citation data into the form. On the left, the Source Document panel should contain information about the whole resource you’re using. This may be a book, a journal issue, TV or radio show, or a website. On the right, the Reading panel should contain information about the specific item that you’re using, such as a book chapter, article, or episode. In some cases, you will want to use an entire resource (a whole book, report or movie) and you can enter similar information in both panels.
The minimum data you are required to enter is indicated by red asterisks (*). As a rule, you should enter the same data that you would use to cite the reading in a reference list.
Enter authors, editors, etc. in the form Surname, Given Names, Surname, Given Names… with a comma and space between each entry. If the author is not a person, select the organisation button:
Use the Genre dropdown list to indicate the specific type of reading. Most online videos will use the Motion Picture genre, apart from episodes of TV shows, which will use Broadcast.
If your reading has pages, you should indicate this by choosing the Paginated button and entering the page numbers into the box below:
Use the Kind buttons to indicate if you have a source for the reading. If you have the reading in a file (such as a PDF), use the File button and choose the file with the Select a file button. If you have a link to the reading from a Library resource or the open web, use the Link button and enter the URL into the box below. If you are unsure or don’t have the source to hand, use the Locate button and the Library will source the reading for you.
In the Details panel, choose whether the reading is a required or recommended reading for your students, and enter any notes you would like to provide to either Library staff or your students. (SPECIAL NOTE: Entering any content in the Notes for library field will prevent your reading request from being auto-approved.) Choose the Submit button to finalise your request:
Yes. If eReserve detects a possible duplicate, it will show you the existing reading and ask if you want to use it. To use the existing reading, click the 'tick' icon next to the reading.
If you try to submit a reading with citation data missing from any required fields, you’ll be prompted to enter the missing information before proceeding.
Access the reading via the Library Catalogue, if it can be found. Once you've got to the publisher's site which shows information about the reading, in most cases there will be a button or display which shows a reliable link for the reading. Here are some examples of where you might find this link:
If there isn't a link readily available on the page, the easiest option is to copy the URL displayed in your browser's address bar.
Yes. Select New visual reading, then select Motion Picture from the Genre dropdown list. If the video is an episode of a program, select Broadcast as the Genre instead.
Only if the chapter is not paginated (i.e. formatted as pages, with or without page numbers). For example, if the chapter is contained on a single webpage, then provide a word count rather than page numbers.
In eReserve, reports are a subset of books. So if you’re adding a report as a new reading, select New book reading, then select Report from the Genre dropdown list.
Yes. Library staff will check the copyright status of the PDF before making it available in eReserve. If we have online access to the resource (such as via a Library database), Library staff will replace the PDF with a link to the resource.
eReserve will flag any possible citation data or copyright issues for Library staff to review before approving the reading for use within eReserve.
Yes. Library staff will review such files for third-party content, as part of the copyright compliance workflow.
To include a reading or readings with citations and links in one of your LearnOnline course pages, go to the page, turn on editing, and edit the section of text where you want to add readings.
In the text editor, place the cursor at the point where you want to insert readings, and click the icon with the eReserve logo:
Use the Reading list dropdown to select the study period. The reading list will display below:
Find the reading or readings you want to insert, and select the checkbox on their left side:
Use the Next button at the top of the screen to continue:
You will see a preview of the readings you have selected. If you are happy with your selection, choose the Create button:
The embedded readings will appear in your text editor. Use the Save and return to course button to finalise the changes to your text.
Your browser security settings are preventing eReserve from loading into LearnOnline. This issue affects the Edge browser on UniSA PCs, so please use another browser.
Depending on your browser:
The entire selection of readings will be deleted together.
Yes, if you are using the Atto editor in LearnOnline (not the TinyMCE editor). This works best if you first select some surrounding text along with the reading, and then drag the selected text.
Alternatively, you can embed one or more readings via Add an activity or resource > Resources > Label. This will create your reading as a single element which can be dragged around and dropped where necessary.
The readings will display in the same relative order they were positioned in your full reading list at the time you embedded.
They’ll be able to see the embedded readings with their full citations, but links to the readings will be inactive.
To delete any reading from a reading list, use the red trashcan icon on the right of the reading:
You will see a warning notice that the reading will no longer be available on the list. To continue, click yes:
No. Please contact the Digital Readings Service to correct the citation. Deleting a reading from your list does not remove it from eReserve, so the error will remain if not corrected, and you may be unable to add a replacement reading.
You will need to add the deleted readings again. If the reading had already been approved (the reading status was active, pending, removed or expired) you can easily add the reading again by using step 7: Add readings by search with just eReserve Plus in the Locations field.
Yes, but they will not be available for access or download. You can remove the embedded readings by editing your course page (see step 10).
Yes, you can delete a list for any study period from your course. This only affects the deleted study period, and will not remove any readings used in other study periods. A deleted list cannot be restored, and would have to be recreated using step 6: New study period.
To delete a list, select that list from the Reading Lists drop down menu:
Select the red Delete list button in the top menu:
You will see a warning notice. Click yes to continue:
Each list of readings will appear on a single page within your browser, so you can use your browser’s search function (usually Ctrl+F) to search your readings.
Only Library staff and staff who have permission to edit your course pages can edit the lists associated with that course.
Not if it’s a link to a resource. If it’s a file, it will depend on the license agreement in place for the use of that file.
Your reading doesn't include quite enough information to create a full citation. You can use the 'pen' icon to the right of the reading to enter any missing data.
You will need to contact the Digital Readings Service to make changes to references. This restriction is in place because readings can be used across multiple courses, so you can't make changes that apply to just one reading list.
Yes. If they’ve been embedded in a course site, the course page will display a blank box.
That depends on a number of factors, including how many other requests are being submitted concurrently, and whether negotiation with third parties (e.g. authors, publishers) is necessary.
No. Instead, add the reading without including a file or a URL (use the Locate option). The Digital Readings Service will locate and digitise the reading if required.
It will be added to the 'Ungrouped readings' group, after any other readings that are already present in that group.
During the process of adding the reading, add your concerns to the 'Notes for library' field.
No. If you find (or are alerted to) links that no longer work, you can correct them using the 'Edit this reading' button.
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