Step 1:    Receive request to correct Placement information for a Course

Action

Details

Requests to correct Placement information for a Course will be received via email from an authorised person (eg. Course Coordinator, Head of School, etc).

The following information is required:

- Course ID and/or Subject Area and/or Catalogue Number

- Details of the required correction: Course Condition(s), including whether each Condition is ‘Compulsory’ or ‘Additional’, and the age of the student’s evidence to satisfy the Condition (eg. National Police Check, First Aid Certificate)

Step 2:    Locate the Course in ‘Correction’ mode

Application:   Medici

Navigation:    Student Placements®Placement Setup®Course Placement Setup

        Course ID:             Type or select the [relevant Course Number].

           Subject Area:         Type or select the [relevant Subject Area].

           Catalogue Nbr:       Type the [relevant Catalogue Number].

Correct History: 

Result:  The Course Placements page is displayed in ‘Correction’ mode.

Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Course Placement information record is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Effective Date:           If required, type or select the [correct date for the Course Placement information].

Question 1: Does a Condition need to be added to the Course Placements?

Question

Yes

No

Does a Condition need to be added?

Go to step 3.

Go to question 2.

Explanation:

If a Condition needs to be added to the Course Placements, record the additional Conditions (step 3).

If a Condition does not need to be added to the Course Placements, the next step is to determine if an existing Condition needs to be deleted (question 2).

Step 3:    Record the new Condition(s) for the Course Placements

Application:   Medici

Navigation:    The Course Placements page will already be displayed as a result of performing step 2

Course Conditions

If there is an existing Course Condition, in the Course Conditions section, select the Add a New Row button ().  There is no need to insert a new row if there is no existing Condition recorded for the Course Placements.

            Condition:            Type or select the [relevant Course Condition].

            Condition Type:      Select the appropriate value as follows:

                                       -    Compulsory (the Condition must be satisfied for the student to be eligible for Placement).

                                       -    Additional (students are encouraged to satisfy the Condition, however the University is unable to enforce the Condition).

            Currency:             Select the [maximum age of the student’s evidence to satisfy the Condition] (if applicable).

Note:  If the required Condition configuration values do not exist in Medici or are out of date, email your Placement Administrator to request the Condition value(s) be created or updated (if you are a Placement Administrator, create/update the Condition value).  Once the required configuration has occurred, follow the instructions in this step to record the Condition for the Course Placements.

Continue to repeat this step until all required Course Conditions have been recorded.

Question 2:   Does a Condition need to be deleted from the Course Placements?

Question

Yes

No

Does a Condition need to be deleted from the Course Placements?

Go to step 4.

Go to step 5.

Explanation:

If a Condition needs to be deleted from the Course Placements, delete the Condition(s) that is no longer applicable (step 4).

If a Condition does not need to be deleted from the Course Placements, the next step is to perform any other required changes to the Course Placement information for the same effective date, and then save the record (step 5).

Step 4:    Delete the Condition(s) from the Course Placements

Application:  Medici

Navigation:   The Course Placements page will already be displayed as a result of performing step 2

If there is more than one Course Condition record, select the View All link to display all Course Placement Conditions.

Result:  A message is displayed requesting confirmation the selected row is to be deleted, and advises the deletion will occur when the transaction is saved.

Result:  The selected Condition is deleted.

Continue to repeat this step until all Conditions that are no longer required have been deleted.

Step 5:    Save the corrections to the Course Placement information

Application:  Medici

Navigation:   The Course Placements page will already be displayed as a result of performing step 2

If further Course Placement details need to be corrected (eg. Required Contact Time, Claimable Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Course Placement Configuration’ process page if required.

Result:  The corrected information will apply to Placements for the selected Course as of the entered effective date.

Step 6:    Send notification that the Course Placement information has been corrected

Action

Details

Advise the authorised person that the Course Placement information has been corrected in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Course Placement information has been corrected using the details supplied in the request.