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Create a Placement Region Value

Process Overview

Only Placement Administrators have access to enter, update, or correct Placement Region values.  If you are not a Placement Administrator, send an email request to your Placement Administrator.

Region values are an attribute of Location data (geographical/mailing information about a Placement Provider).  Where applicable, the Region values are selected by students in the Preference Recording process to define geographical preferences for placement, and are subsequently involved in the Automatic Allocation process.

!Warning:  Prior to creating a new Region value, you must first perform a thorough search of the existing Region values to ensure the required value does not already exist (this prevents duplicate values).  Only create a new Region value if you fail to find an existing value for the Region.

Step by Step Instructions

Step 1:            Receive request to create a new Placement Region value (if applicable)

Step 2:            Create the new Placement Region value in Medici

Step 3:            Send notification that the new Placement Region value has been created (if applicable)

Step 1:    Receive request to create a new Placement Region value

Action

Details

Requests to create a new Placement Region value will be received via email from Placement Officers (assuming it is a Placement Officer and not a Placement Administrator that identifies the need to create the Region value).

The request will contain the following information:

- Placement Region value

- Date from which the new Placement Region value is to be available (effective date)

- Short description of the new Placement Region value

- Long description of the new Placement Region value

 

Step 2:    Create the new Placement Region value in Medici

Application:   Medici

Navigation:    Student Placements®Placement Setup®Region Values

Add a new value

!Warning:  Prior to creating a new Region value, you must first perform a thorough search of the existing Region values to ensure the required value does not already exist (this prevents duplicate values).  Only create a new Region value if you fail to find an existing value for the Region.

A Select the Add a New Value tab.

Result:  The Region Values: Add a New Value page is displayed.

Region Values

A Placement Region:    Type the new [4-character Placement Region value] (must be 4 characters).

B Select the Add button (or press Enter).

Result:  The Regions page is displayed.

Effective Date

Region Details

A Effective Date:        Type or select the [date the new Placement Region is to be available].

       Status:                    Select Active (if this value is not already displayed).

       Short Description:    Type the [description of the new Placement Region value] (abbreviate if required).

       Long Description:     Type the [full description of the new Placement Region value].

B Select the Save button.

Result:  The new Region value is created in Medici and can be assigned to records dated on or after the Effective Date entered for the new value.

 

Step 3:    Send notification that the new Placement Region value has been created (if applicable)

Action

Details

Advise the Placement Officer that the new Placement Region value has been created in Medici (if applicable).

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the new Placement Region value has been created using the details supplied in the request.
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