PS Course Placement Setup: Correct the Required Contact Time for Course Placements

Correct the Required Contact Time for Course Placements

Process Overview

Only Placement Administrators have access to enter, update, or correct Course Placement information. If you are not a Placement Administrator, send an email request to your Placement Administrator.

Required Contact Time details for Course Placements should only be corrected if the existing Required Contact Time was entered incorrectly. If the Required Contact Time needs to be updated due to a recent or future change, insert a new effective dated row to update the Required Contact Time as at the date of the change (refer to the ‘Updating Course Placement Configuration’ process page).

Step by Step Instructions

Note: The following instructions assume Placement information has previously been configured for the selected Course, and the Required Contact Time needs to be corrected. If Placement information for the Course has not been configured, please refer to the process instructions on the ‘Creating Course Placement Configuration’ process page.

Step 1: Receive request to correct Placement information for a Course

Step 2: Correct the Required Contact Time details for the Course Placements

Step 3: Send notification that the Course Placement information has been corrected

Step 1: Receive request to correct Placement information for a Course

Action

Details

Requests to correct Placement information for a Course will be received via email from an authorised person (eg. Course Coordinator, Head of School).

The following information is required:

- Course ID and/or Subject Area and/or Catalogue Number

- Correct required number of contact hours or days (ie. Student Placement Hours)

Step 2: Correct the Required Contact Time details for the Course Placement

Application: Medici

Navigation: Student Placements®Placement Setup®Course Placement Setup

Populate one or more of the following search fields:

Course ID: Type or select the [relevant Course Number].

Subject Area: Type or select the [relevant Subject Area].

Catalogue Nbr: Type the [relevant Catalogue Number].

Correct History: Select the Correct History checkbox so that a tick (ü) is displayed.

Select the Search button (or press Enter).

Result: The Course Placements page is displayed in ‘Correction’ mode.

Warning: The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Course Placement information record is incorrect. ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Course Placement Details

Effective Date: If required, type or select the [correct date for the Course Placement information].

Required Placement Contact Hours/Days

Required Time: Type the [number of hours or days the student must complete].

Time Period: Select the appropriate value as follows:

- Days (if the required number of contact days has been entered).

- Hours (if the required number of contact hours has been entered).

If further Course Placement details need to be corrected (eg. Conditions, Claimable Time, etc),
update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Course Placement Configuration’ process page if required.

Once all required corrections to the Course Placement configuration have been completed, select the Save button.

Result: The updated information will apply to Placements for the selected Course as of the entered effective date.

Step 3: Send notification that the Course Placement information has been corrected
Action	Details
Advise the authorised person that the Course Placement information has been corrected in Medici.	Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Course Placement information has been corrected using the details supplied in the request.