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Correct myPlacement Enquiry Details for Course Placements

Process Overview

Only Placement Administrators have access to enter, update, or correct Course Placement information.  If you are not a Placement Administrator, send an email request to your Placement Administrator.

myPlacement Enquiry details for Course Placements should only be corrected if the existing myPlacement Enquiry details were entered incorrectly.  If the myPlacement Enquiry details need to be updated due to a recent or future change, insert a new effective dated row to update the details as at the date of the change.

Step by Step Instructions

Note:    The following instructions assume Placement information has previously been configured for the selected Course, and the myPlacement Enquiry Details need to be corrected.  If Placement information for the Course has not been configured, please refer to the process instructions on the ‘Creating Course Placement Configuration’ process page.

Step 1:            Receive request to correct Placement information for a Course

Step 2:            Correct the myPlacement Enquiry Details for the Course Placements

Step 3:            Send notification that the Course Placement information has been corrected

Step 1:    Receive request to correct Placement information for a Course

Action

Details

Requests to correct Placement information for a Course will be received via email from an authorised person (eg. Course Coordinator, Head of School, etc).

The following information is required:

- Course ID and/or Subject Area and/or Catalogue Number

- Correct contact details for the Course Placements to be displayed in myPlacement

 

Step 2:    Correct the myPlacement Enquiry details for the Course Placement

Application:   Medici

Navigation:    Student Placements®Placement Setup®Course Placement Setup

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A Populate one or more of the following search fields:

            Course ID:             Type or select the [relevant Course Number].

            Subject Area:          Type or select the [relevant Subject Area].

            Catalogue Nbr:       Type the [relevant Catalogue Number].

B Correct History:         Select the Correct History checkbox so that a tick is displayed.

C Select the Search button (or press Enter).

Result:  The Course Placements page is displayed in ‘Correction’ mode.

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Warning:  The Effective Date field should only be updated in ‘Correction’ mode if the effective date currently entered for the Course Placement information record is incorrect.  ‘Correction’ mode is generally used to correct information within the other fields on the page ‘as at’ the existing effective date.

Course Placement Details

A  Effective Date:                           If required, type or select the [correct date for the Course Placement information].

myPlacement Enquiry Details

Warning:  The enquiry details for the Course Placements will be displayed to students in myPlacement exactly as they are entered in the myPlacement Enquiry Details field, therefore care must be taken to ensure the information entered in this field is current/accurate and does not contain spelling or grammatical errors.

B myPlacement Enquiry Details:  Type the [contact details for student enquiries related to Placements for the selected Course] (200 character maximum).

If further Course Placement details need to be corrected (eg. Conditions, Required Contact Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Correcting Course Placement Configuration’ process page if required.

C Once all required corrections to the Course Placement configuration have been completed, select the Save button.

Result:  The updated information will apply to Placements for the selected Course as of the entered effective date.

 

Step 3:    Send notification that the Course Placement information has been corrected

Action

Details

Advise the authorised person that the Course Placement information has been corrected in Medici.

Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Course Placement information has been corrected using the details supplied in the request.
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