Only Placement Administrators have access to enter, update, or correct Program Placement information. If you are not a Placement Administrator, send an email request to your Placement Administrator.
If the Required Contact Time for a Program’s Placements needs to be updated due to a recent or future change, insert a new effective dated row to update the Program’s Placement Required Contact Time details.
Note: Updates to the Program Placement configuration will occur on the entered Effective Date. If the Effective Date is a future date, updates to the Program Placement configuration will not apply in Medici until that date (ie. any updates to the Required Contact Time will not apply to Program Placements prior to the Effective Date).
If the Required Contact Time details need to be corrected rather than updated (ie. incorrect details were entered when the Program Placement information was configured), the Required Contact Time should be updated in ‘Correction’ mode.
Step by Step Instructions
Note: The following instructions assume Placement information has previously been configured for the selected Program, and the Required Contact Time details need to be entered or updated. If Placement information for the Program has not been configured, please refer to the process instructions on the ‘Creating Program Placement Configuration’ process page.
Step 1: Receive request to update Placement information for a Program
Action
Details
Requests to update Placement information for a Program will be received via email from an authorised person (eg. Program Director, Head of School, etc).
The following information is required:
- Program Code
- Date from which the updates to the Required Contact Time details will apply to Placements for the selected Program (effective date)
- Required number of contact hours or days (ie. Student Placement Hours)
Step 2: Update the Required Contact Time details for the Program Placement
Academic Institution: Type or select UniSA (if this value is not already displayed).
Academic Program: Type or select the [relevant Program Code].
Select the Search button (or press Enter).
Result: The Program Placements page is displayed.
Program Placement Details
In the Program Placement Details section, select the Add a New Row button ().
Effective Date: Type or select the [date from which the updated Required Contact Time information will apply to Placements for the selected Program].Required Placement Contact Hours/Days
Required Time: Type the [number of hours or days the student must complete].
Time Period: Select the appropriate value as follows:
- Days (if the required number of contact days has been entered).
- Hours (if the required number of contact hours has been entered).
If further Program Placement details need to be updated from the same effective date (eg. Conditions, Claimable Time, etc), update these details prior to saving the record.
Refer to the relevant process instructions on the ‘Updating Program Placement Configuration’ process page if required.
Once all required updates to the Program Placement configuration have been completed, select the Save button.
Result: The updated information will apply to Placements for the selected Program as of the entered effective date.
Step 3: Send notification that the Program Placement information has been updated
Action
Details
Advise the authorised person that the Program Placement information has been updated in Medici.
Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Program Placement information has been updated using the details supplied in the request.
Academic Institution: Type or select UniSA (if this value is not already displayed).
Select the Search button (or press Enter).
).
Required Time: Type the [number of hours or days the student must complete].
Once