PS Course Placement Setup: Update Contact Time Information for Course Placements

Update Contact Time Information for Course Placements

Process Overview

Only Placement Administrators have access to enter, update, or correct Course Placement information. If you are not a Placement Administrator, send an email request to your Placement Administrator.

If the Required Contact Time for a Course’s Placements need to be updated due to a recent or future change, insert a new effective dated row to update the Course Placement Required Contact Time details.

Note: Updates to the Course Placement configuration will occur on the entered Effective Date. If the Effective Date is a future date, updates to the Course Placement configuration will not apply in Student Placements in Medici until that date (ie. any updates to the Required Contact Time will not apply to Course Placements prior to the Effective Date).

If the Required Contact Time details need to be corrected rather than updated (ie. incorrect details were entered when the Course Placement information was configured), the Required Contact Time should be updated in ‘Correction’ mode.

Step by Step Instructions

Note: The following instructions assume Placement information has previously been configured for the selected Course, and the Required Contact Time details need to be entered or updated. If Placement information for the Course has not been configured, please refer to the process instructions on the ‘Creating Course Placement Configuration’ process page.

Step 1: Receive request to update Placement information for a Course

Step 2: Update the Required Contact Time details for the Course Placements

Step 3: Send notification that the Course Placement information has been updated

Step 1: Receive request to update Placement information for a Course

Action

Details

Requests to update Placement information for a Course will be received via email from an authorised person (eg. Course Coordinator, Head of School, etc).

The following information is required:

- Course ID and/or Subject Area and/or Catalogue Number

- Date from which the updates to the Required Contact Time details will apply to Placements for the selected Course (Effective Date)

- Required number of contact hours or days (ie. Student Placement Hours)

Step 2: Update the Required Contact Time details for the Course Placement

Application: Medici

Navigation: Student Placements®Placement Setup®Course Placement Setup

update1

Populate one or more of the following search fields:

Course ID: Type or select the [relevant Course Number].

Subject Area: Type or select the [relevant Subject Area].

Catalogue Nbr: Type the [relevant Catalogue Number].

Select the Search button (or press Enter).

Result: The Course Placements page is displayed.

update2

Course Placement Details

In the Course Placement Details section, select the Add a New Row button ().

Effective Date: Type or select the [date from which the updated Required Contact Time information will apply to Placements for the selected Course].

Required Placement Contact Hours/Days

Required Time: Type the [number of hours or days the student must complete].

Time Period: Select the appropriate value as follows:

- Days (if the required number of contact days has been entered).

- Hours (if the required number of contact hours has been entered).

If further Course Placement details need to be updated from the same effective date (eg. Conditions, Claimable Time, etc), update these details prior to saving the record.

Refer to the relevant process instructions on the ‘Updating Course Placement Configuration’ process page if required.

Once all required updates to the Course Placement configuration have been completed, select the Save button.

Result: The updated information will apply to Placements for the selected Course as of the entered effective date.

Step 3: Send notification that the Course Placement information has been updated
Action	Details
Advise the authorised person that the Course Placement information has been updated in Medici.	Send a ‘Reply to All’ response to the email request received in step 1 of this process, and advise that the Course Placement information has been updated using the details supplied in the request.